{"id":11826,"date":"2022-09-27T16:22:48","date_gmt":"2022-09-27T16:22:48","guid":{"rendered":"https:\/\/officetuts.net\/excel\/?p=11826"},"modified":"2024-03-28T13:54:50","modified_gmt":"2024-03-28T13:54:50","slug":"show-yes-no-in-a-pivottable","status":"publish","type":"post","link":"https:\/\/officetuts.net\/excel\/examples\/show-yes-no-in-a-pivottable\/","title":{"rendered":"Show Yes No in a PivotTable"},"content":{"rendered":"\n<div class=\"wp-block-file\"><a id=\"wp-block-file--media-4b99120b-c8ab-4d1c-b656-7fbed1236813\" href=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/01\/Show-Yes-No-in-a-PivotTable.xlsx\">Show-Yes-No-in-a-PivotTable<\/a><a href=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/01\/Show-Yes-No-in-a-PivotTable.xlsx\" class=\"wp-block-file__button wp-element-button\" download aria-describedby=\"wp-block-file--media-4b99120b-c8ab-4d1c-b656-7fbed1236813\">Download File<\/a><\/div>\n\n\n\n<p>Sometimes we may want to show <strong>Yes<\/strong> or <strong>No<\/strong> in a PivotTable instead of other values. This tutorial shows you how to show <strong>Yes<\/strong> and <strong>No<\/strong> in a PivotTable.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">How to show Yes and No in a PivotTable<\/h2>\n\n\n\n<p>We use the following <strong>PivotTable<\/strong> in our illustration. We will show <strong>Yes<\/strong> in the cells that contain sale amounts and <strong>No<\/strong> in the cells that have no values. This is done in two steps.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"486\" height=\"535\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/09\/word-image-11826-1.png\" alt=\"\" class=\"wp-image-11827\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/09\/word-image-11826-1.png 486w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/09\/word-image-11826-1-273x300.png 273w\" sizes=\"(max-width: 486px) 100vw, 486px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Step 1: Display zeroes in the empty cells<\/h3>\n\n\n\n<p>We first need to change the settings of the PivotTable such that zeroes are displayed in the empty cells.<\/p>\n\n\n\n<p>We use the steps below:<\/p>\n\n\n\n<ol>\n<li>Click <strong>PivotTable Analyze &gt;&gt; PivotTable &gt;&gt; Options Arrow &gt;&gt; Options. <\/strong>This opens the <strong>PivotTable Options<\/strong> dialog box.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"211\" height=\"290\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/09\/word-image-11826-2.png\" alt=\"\" class=\"wp-image-11828\"\/><\/figure>\n\n\n\n<ol start=\"2\">\n<li>In the <strong>PivotTable Options<\/strong> dialog box that appears, ensure that the <strong>For empty cells show<\/strong> checkbox is checked. Then type 0 (zero) in the box next to it and click <strong>OK<\/strong>.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"457\" height=\"477\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/09\/word-image-11826-3.png\" alt=\"\" class=\"wp-image-11829\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/09\/word-image-11826-3.png 457w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/09\/word-image-11826-3-287x300.png 287w\" sizes=\"(max-width: 457px) 100vw, 457px\" \/><\/figure>\n\n\n\n<p>Zeros are displayed in the once empty cells:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"487\" height=\"530\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/09\/table-description-automatically-generated-20.png\" alt=\"Table\n\nDescription automatically generated\" class=\"wp-image-11830\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/09\/table-description-automatically-generated-20.png 487w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/09\/table-description-automatically-generated-20-276x300.png 276w\" sizes=\"(max-width: 487px) 100vw, 487px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Step 2: Create a custom number format that displays Yes or No in the data cells<\/h3>\n\n\n\n<p>We create a custom number format that displays <strong>Yes<\/strong> for positive sale amounts and <strong>No<\/strong> for 0 (zero) values.<\/p>\n\n\n\n<p>We use the following steps:<\/p>\n\n\n\n<ol>\n<li>Right-click any data cell in the PivotTable and choose <strong>Value Field Settings<\/strong> from the shortcut menu.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"566\" height=\"544\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/09\/word-image-11826-5.png\" alt=\"\" class=\"wp-image-11831\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/09\/word-image-11826-5.png 566w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/09\/word-image-11826-5-300x288.png 300w\" sizes=\"(max-width: 566px) 100vw, 566px\" \/><\/figure>\n\n\n\n<ol start=\"2\">\n<li>Click the <strong>Number Format<\/strong> button in the <strong>Value Field Settings<\/strong> dialog box.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"373\" height=\"319\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/09\/graphical-user-interface-text-application-descr-6.png\" alt=\"Graphical user interface, text, application\n\nDescription automatically generated\" class=\"wp-image-11832\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/09\/graphical-user-interface-text-application-descr-6.png 373w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/09\/graphical-user-interface-text-application-descr-6-300x257.png 300w\" sizes=\"(max-width: 373px) 100vw, 373px\" \/><\/figure>\n\n\n\n<ol start=\"3\">\n<li>In the <strong>Format Cells<\/strong> dialog box that appears, select <strong>Custom<\/strong> in the <strong>Category<\/strong> list box.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"532\" height=\"484\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/09\/graphical-user-interface-application-description-19.png\" alt=\"Graphical user interface, application\n\nDescription automatically generated\" class=\"wp-image-11833\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/09\/graphical-user-interface-application-description-19.png 532w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/09\/graphical-user-interface-application-description-19-300x273.png 300w\" sizes=\"(max-width: 532px) 100vw, 532px\" \/><\/figure>\n\n\n\n<ol start=\"4\">\n<li>Select and delete the number format displayed in the <strong>Type<\/strong> box on the right. Then type in the following custom number format and click <strong>OK<\/strong>:<\/li>\n<\/ol>\n\n\n\n<p>&#8220;Yes&#8221;;;&#8221;No&#8221;<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"532\" height=\"484\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/09\/graphical-user-interface-application-description-20.png\" alt=\"Graphical user interface, application\n\nDescription automatically generated\" class=\"wp-image-11834\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/09\/graphical-user-interface-application-description-20.png 532w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/09\/graphical-user-interface-application-description-20-300x273.png 300w\" sizes=\"(max-width: 532px) 100vw, 532px\" \/><\/figure>\n\n\n\n<p><strong>Note<\/strong>: What this number format is telling Excel is, \u201cShow Yes for positive values, show nothing for negative values, and show No for zero values.\u201d<\/p>\n\n\n\n<ol start=\"5\">\n<li>Click the <strong>OK<\/strong> button in the <strong>Value Field Settings<\/strong> dialog box.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"470\" height=\"534\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/09\/word-image-11826-9.png\" alt=\"\" class=\"wp-image-11835\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/09\/word-image-11826-9.png 470w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/09\/word-image-11826-9-264x300.png 264w\" sizes=\"(max-width: 470px) 100vw, 470px\" \/><\/figure>\n\n\n\n<p>Yes and No values are now displayed in the PivotTable.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Conclusion<\/h2>\n\n\n\n<p>We can show <strong>Yes<\/strong> and <strong>No<\/strong> in a PivotTable by first displaying 0s (zeros) in empty data cells. We then create a custom number format that displays <strong>Yes <\/strong>for positive values and <strong>No<\/strong> for 0 (zero) values.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Sometimes we may want to show Yes or No in a PivotTable instead of other values. This tutorial shows you how to show&#8230;<\/p>\n","protected":false},"author":5,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[21],"tags":[170,190],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Show Yes No in a PivotTable<\/title>\n<meta name=\"description\" content=\"Display Yes and No in a PivotTable by changing settings and creating a custom number format. 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