{"id":11901,"date":"2022-10-05T08:10:22","date_gmt":"2022-10-05T08:10:22","guid":{"rendered":"https:\/\/officetuts.net\/excel\/?p=11901"},"modified":"2024-03-26T12:32:51","modified_gmt":"2024-03-26T12:32:51","slug":"display-negative-time","status":"publish","type":"post","link":"https:\/\/officetuts.net\/excel\/examples\/display-negative-time\/","title":{"rendered":"Display Negative Time in Excel"},"content":{"rendered":"\n<div class=\"wp-block-file\"><a id=\"wp-block-file--media-6fa79aea-2626-488b-b99b-b9c35902e6a2\" href=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/01\/Display-Negative-Time-in-Excel.xlsx\">Display-Negative-Time-in-Excel<\/a><a href=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/01\/Display-Negative-Time-in-Excel.xlsx\" class=\"wp-block-file__button wp-element-button\" download aria-describedby=\"wp-block-file--media-6fa79aea-2626-488b-b99b-b9c35902e6a2\">Download File<\/a><\/div>\n\n\n\n<p>When you deal with Excel, a lot of times you can come across unusual issues that can seem to be unsolvable. Luckily, there is, almost always, a solution for every problem.<\/p>\n\n\n\n<p>One of the issues that you might find is that <strong>Excel does not display negative time<\/strong>. We will show how to fix this issue in the example below.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Display Negative Time with Advanced Option<\/h2>\n\n\n\n<p>For our example, we will use the list of races in Formula 1 that happened during 2022 (some of them), with the names of the winners, the venues, and the time that took for every winner to win the race:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"508\" height=\"268\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/10\/graphical-user-interface-table-excel-descriptio.png\" alt=\"Graphical user interface, table, Excel\n\nDescription automatically generated\" class=\"wp-image-11903\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/10\/graphical-user-interface-table-excel-descriptio.png 508w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/10\/graphical-user-interface-table-excel-descriptio-300x158.png 300w\" sizes=\"(max-width: 508px) 100vw, 508px\" \/><\/figure>\n\n\n\n<p>As you might notice, the races are ordered in chronological order, and the times of the races are different. If we want to simply calculate the difference in times from races, by <strong>subtracting one from another<\/strong> in this order, this is what we would end up with:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"619\" height=\"309\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/10\/graphical-user-interface-application-table-exce-9.png\" alt=\"Graphical user interface, application, table, Excel\n\nDescription automatically generated\" class=\"wp-image-11904\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/10\/graphical-user-interface-application-table-exce-9.png 619w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/10\/graphical-user-interface-application-table-exce-9-300x150.png 300w\" sizes=\"(max-width: 619px) 100vw, 619px\" \/><\/figure>\n\n\n\n<p>Race in <strong>Bahrain (located in row 2)<\/strong> is the first race that was held, so we have nothing to compare it with. The second race, held in <strong>Saudi Arabia (row 3)<\/strong> was completed in less time (forget the reason why for this exercise). As seen, because the result of <strong>subtraction of race time<\/strong> <strong>from row 3 and row 2<\/strong> would give us the negative number, Excel leaves us with a bunch of hash marks.<\/p>\n\n\n\n<p>This means that Excel cannot show negative time at this point. To change this, we have two options. The first option is to <strong>change the date system<\/strong> in Excel.<\/p>\n\n\n\n<p>To do so, we need to go to the <strong>File tab &gt;&gt; Options &gt;&gt; Advanced &gt;&gt; scroll to the bottom &gt;&gt; In the \u201cwhen calculating this workbook\u201d part choose \u201cUse 1904 date system\u201d<\/strong>:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"840\" height=\"462\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/10\/word-image-11901-3.png\" alt=\"\" class=\"wp-image-11905\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/10\/word-image-11901-3.png 840w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/10\/word-image-11901-3-300x165.png 300w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/10\/word-image-11901-3-768x422.png 768w\" sizes=\"(max-width: 840px) 100vw, 840px\" \/><\/figure>\n\n\n\n<p>When we click on it, we will have our negative time shown in the table:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"624\" height=\"274\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/10\/word-image-11901-4.png\" alt=\"\" class=\"wp-image-11906\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/10\/word-image-11901-4.png 624w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/10\/word-image-11901-4-300x132.png 300w\" sizes=\"(max-width: 624px) 100vw, 624px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Display Negative Time with Text Option<\/h2>\n\n\n\n<p>To show the second option for displaying negative time in Excel, we will firstly uncheck the \u201cUse 1904 date system\u201d option.<\/p>\n\n\n\n<p>For this to work, we will use the <strong>TEXT option<\/strong>, in a combination with <strong>ABS<\/strong>. We will input the following formula in <strong>cell G2<\/strong>:<\/p>\n\n\n\n<pre class=\"wp-block-code\"><code>=TEXT(ABS(E3-E2),\"mm:ss\")<\/code><\/pre>\n\n\n\n<p><strong>TEXT formula<\/strong> has two parameters: <strong>value and format that we want to use for our value<\/strong>. Our value will be the <strong>absolute value (the number without its sign) of the subtraction result of two race\u2019s times<\/strong>, and our <strong>format will be minutes and seconds<\/strong>:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"728\" height=\"348\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/10\/graphical-user-interface-application-table-exce-10.png\" alt=\"Graphical user interface, application, table, Excel\n\nDescription automatically generated\" class=\"wp-image-11907\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/10\/graphical-user-interface-application-table-exce-10.png 728w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/10\/graphical-user-interface-application-table-exce-10-300x143.png 300w\" sizes=\"(max-width: 728px) 100vw, 728px\" \/><\/figure>\n\n\n\n<p>The problem with this formula is that it now does shows numbers, but they are all positive. To show the negative numbers as well, we need to use them in a combination with the <strong>IF formula<\/strong>. This is what our changed formula will look like:<\/p>\n\n\n\n<pre class=\"wp-block-code\"><code>=IF(E3-E2&gt;=0,TEXT(E3-E2,\"mm:ss\"),TEXT(ABS(E3-E2),\"-mm:ss\"))<\/code><\/pre>\n\n\n\n<p>Our <strong>IF formula<\/strong> will check if the <strong>value of subtracted numbers is higher or equal to 0<\/strong>. If so, then it will show a positive value. If not, then the negative value will be shown, in <strong>\u201cmm:ss\u201d<\/strong> <strong>format<\/strong>:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"732\" height=\"352\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/10\/graphical-user-interface-application-table-exce-11.png\" alt=\"Graphical user interface, application, table, Excel\n\nDescription automatically generated\" class=\"wp-image-11908\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/10\/graphical-user-interface-application-table-exce-11.png 732w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/10\/graphical-user-interface-application-table-exce-11-300x144.png 300w\" sizes=\"(max-width: 732px) 100vw, 732px\" \/><\/figure>\n\n\n\n<p>As shown in row number nine, we now have negative time values shown as well.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>When you deal with Excel, a lot of times you can come across unusual issues that can seem to be unsolvable. Luckily, there&#8230;<\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[21],"tags":[170,190],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Display Negative Time in Excel<\/title>\n<meta name=\"description\" content=\"Learn how to fix Excel&#039;s issue of not displaying negative time. 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