{"id":16225,"date":"2023-08-28T14:07:56","date_gmt":"2023-08-28T14:07:56","guid":{"rendered":"https:\/\/officetuts.net\/excel\/?p=16225"},"modified":"2024-03-28T14:56:14","modified_gmt":"2024-03-28T14:56:14","slug":"using-special-characters-in-excel-named-ranges","status":"publish","type":"post","link":"https:\/\/officetuts.net\/excel\/examples\/using-special-characters-in-excel-named-ranges\/","title":{"rendered":"Using Special Characters in Named Ranges in Excel"},"content":{"rendered":"\n<div class=\"wp-block-file\"><a id=\"wp-block-file--media-13a64fa2-44d0-4ca7-a430-a55fd1b6010d\" href=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/08\/Using-Special-Characters-in-Excel-Named-Ranges.xlsx\">Using-Special-Characters-in-Excel-Named-Ranges<\/a><a href=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/08\/Using-Special-Characters-in-Excel-Named-Ranges.xlsx\" class=\"wp-block-file__button wp-element-button\" download aria-describedby=\"wp-block-file--media-13a64fa2-44d0-4ca7-a430-a55fd1b6010d\">Download File<\/a><\/div>\n\n\n\n<p>When working in Excel, there are a lot of ways to mark our data. <strong>Named ranges are<\/strong> used to assign a name to a certain cell or range of cells. This can help us in situations where we want to use these ranges later in formulas, functions, or any other part of our workbook.<\/p>\n\n\n\n<p>Although we would usually use letters, numbers, and underscores to name our range, we can also <strong>use special characters<\/strong>. There are a few rules and things to have in mind when doing this, though. In the example below, we will explain what they are.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Limitations for Special Characters in Named Ranges<\/h2>\n\n\n\n<p>Things to consider when we use special characters in named ranges are as follows:<\/p>\n\n\n\n<ul>\n<li><strong>Allowed Characters:<\/strong> We can use letters (uppercase and lowercase), numbers, underscores, and periods in all of our named ranges. They are safe to use and will not cause any issues.<\/li>\n\n\n\n<li><strong>Underscores and Periods:<\/strong> As already said, these characters are allowed. <strong>Underscore (_) and periods (.) <\/strong>are commonly used in named ranges. You will often see the names such as <strong>\u201cTotal_Sales\u201d or \u201cAverage.Monthy\u201d.<\/strong><\/li>\n\n\n\n<li><strong>Spaces and Other Special Characters:<\/strong> Although it is possible to use <strong>spaces and other special characters such as hyphens (-), ampersands (&amp;), and exclamation points (!)<\/strong> in our named ranges, it is better to <strong>avoid these<\/strong>. Some Excel formulas might have trouble interpreting these characters, and we can end up with unexpected errors.<\/li>\n\n\n\n<li><strong>Starting the Named Ranges<\/strong>: Named ranges s<strong>hould always start with a letter (A-Z or a-z) or an underscore (_)<\/strong>. We cannot start them with a number, period, or other special characters.<\/li>\n\n\n\n<li><strong>Case Sensitivity:<\/strong> Named ranges are not case-sensitive. <strong>\u201cSalesTotal\u201d or \u201csalestotal\u201d are considered the same range<\/strong>.<\/li>\n\n\n\n<li><strong>Length:<\/strong> Named ranges can be <strong>up to 255 characters<\/strong> long.<\/li>\n<\/ul>\n\n\n\n<p>Using Special Characters in Named Ranges<\/p>\n\n\n\n<p>For our example, we will create the random <strong>sales data for the North Region<\/strong>:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"180\" height=\"303\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/08\/word-image-16225-1.png\" alt=\"\" class=\"wp-image-16226\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/08\/word-image-16225-1.png 180w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/08\/word-image-16225-1-178x300.png 178w\" sizes=\"(max-width: 180px) 100vw, 180px\" \/><\/figure>\n\n\n\n<p>To create a name range with special characters, we would typically use <strong>\u201cName Manager\u201d or go to the \u201cDefine Name\u201d dialog box<\/strong>. We access these by going to the Formula tab and then going to <strong>Defined Names section<\/strong>. We will choose Name Manager then:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"936\" height=\"203\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/08\/word-image-16225-2.png\" alt=\"\" class=\"wp-image-16227\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/08\/word-image-16225-2.png 936w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/08\/word-image-16225-2-300x65.png 300w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/08\/word-image-16225-2-768x167.png 768w\" sizes=\"(max-width: 936px) 100vw, 936px\" \/><\/figure>\n\n\n\n<p>In the window that appears, we will <strong>click \u201cNew\u201d<\/strong> or select an existing name range. In our case, we will do the former:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"692\" height=\"545\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/08\/word-image-16225-3.png\" alt=\"\" class=\"wp-image-16228\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/08\/word-image-16225-3.png 692w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/08\/word-image-16225-3-300x236.png 300w\" sizes=\"(max-width: 692px) 100vw, 692px\" \/><\/figure>\n\n\n\n<p>In the <strong>&#8220;Name&#8221; field, we will enter &#8220;North_Region.Sales\u201d<\/strong>. In the <strong>&#8220;Refers to&#8221; field<\/strong>, we select the cells that contain the sales data for the <strong>North region (range A2:A11)<\/strong>. For our <strong>Scope, we choose Workbook<\/strong>:<\/p>\n\n\n\n<p>Finally, we <strong>click &#8220;OK&#8221;<\/strong> to save the named range.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"617\" height=\"426\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/08\/word-image-16225-4.png\" alt=\"\" class=\"wp-image-16229\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/08\/word-image-16225-4.png 617w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/08\/word-image-16225-4-300x207.png 300w\" sizes=\"(max-width: 617px) 100vw, 617px\" \/><\/figure>\n\n\n\n<p>We will be presented with the list of our named ranges:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"694\" height=\"541\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/08\/word-image-16225-5.png\" alt=\"\" class=\"wp-image-16230\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/08\/word-image-16225-5.png 694w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/08\/word-image-16225-5-300x234.png 300w\" sizes=\"(max-width: 694px) 100vw, 694px\" \/><\/figure>\n\n\n\n<p>Our named range contains two special characters: <strong>underscore and period<\/strong>. If we want to calculate the <strong>AVERAGE <\/strong>for our range, for example, it would be simplified a lot. All we have to do is insert the following formula:<\/p>\n\n\n\n<pre class=\"wp-block-code\"><code>=AVERAGE(North_Region.Sales)<\/code><\/pre>\n\n\n\n<p>And we will get the result we are searching for <strong>($214,661<\/strong>):<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"565\" height=\"337\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/08\/word-image-16225-6.png\" alt=\"\" class=\"wp-image-16231\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/08\/word-image-16225-6.png 565w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/08\/word-image-16225-6-300x179.png 300w\" sizes=\"(max-width: 565px) 100vw, 565px\" \/><\/figure>\n\n\n\n<p>Remember that while special characters can be used in named ranges, it&#8217;s a good practice to keep names meaningful, concise, and easy to understand for better workbook organization and readability.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>When working in Excel, there are a lot of ways to mark our data. Named ranges are used to assign a name to&#8230;<\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[21],"tags":[170,190],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Using Special Characters in Named Ranges in Excel<\/title>\n<meta name=\"description\" content=\"Learn about using special characters in Excel named ranges and the limitations and considerations when using them in formulas and functions. 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