{"id":3025,"date":"2018-09-22T18:12:54","date_gmt":"2018-09-22T18:12:54","guid":{"rendered":"http:\/\/officetuts.net\/excel\/?p=3025"},"modified":"2024-02-19T14:52:48","modified_gmt":"2024-02-19T14:52:48","slug":"excel-list-unique-values","status":"publish","type":"post","link":"https:\/\/officetuts.net\/excel\/formulas\/excel-list-unique-values\/","title":{"rendered":"Excel List of Unique Values"},"content":{"rendered":"\n<p>The are many methods you can use to remove duplicates and keep only unique values. In this lesson I\u2019ll show you 4 ways, so you can choose the one which is the best for your needs.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Remove duplicates button<\/h2>\n\n\n\n<p>Look at the following example. I have a list of <a href=\"https:\/\/officetuts.net\/excel\/examples\/random-number-generator\/\">random numbers<\/a>, which I generated using the <strong>RANDBETWEEN<\/strong> function.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"154\" height=\"440\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/09\/example-list-unique-values.png\" alt=\"\" class=\"wp-image-3029\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/09\/example-list-unique-values.png 154w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/09\/example-list-unique-values-105x300.png 105w\" sizes=\"(max-width: 154px) 100vw, 154px\" \/><\/figure>\n\n\n\n<p>Select ranges and go to <strong>Data &gt;&gt; Data Tools &gt;&gt; <\/strong><a href=\"https:\/\/officetuts.net\/excel\/training\/removing-duplicates\/\">Remove Duplicates<\/a>.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"441\" height=\"152\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/09\/remove-duplicates.png\" alt=\"\" class=\"wp-image-3031\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/09\/remove-duplicates.png 441w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/09\/remove-duplicates-300x103.png 300w\" sizes=\"(max-width: 441px) 100vw, 441px\" \/><\/figure>\n\n\n\n<p>When a new window appears, click <strong>OK<\/strong>.<\/p>\n\n\n\n<p>You will get information about the number of cells removed, and the number of unique values.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"412\" height=\"115\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/09\/remove-duplicates-message.png\" alt=\"\" class=\"wp-image-3032\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/09\/remove-duplicates-message.png 412w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/09\/remove-duplicates-message-300x84.png 300w\" sizes=\"(max-width: 412px) 100vw, 412px\" \/><\/figure>\n\n\n\n<p>This is the result.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"154\" height=\"200\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/09\/removed-duplicates.png\" alt=\"\" class=\"wp-image-3030\"\/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Filter out duplicates<\/h2>\n\n\n\n<p>Let\u2019s say that you don\u2019t want to remove values, just hide those values that are <a href=\"https:\/\/officetuts.net\/excel\/formulas\/count-duplicate-values\/\">duplicates<\/a>. To do this, we will have to filter them out. In order to do so, first select all the values in the example. Now, when you have the cells selected, go to <strong>Data &gt;&gt; Sort &amp; Filter &gt;&gt; Advanced<\/strong>.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"209\" height=\"152\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/09\/advanced-filter-icon.png\" alt=\"\" class=\"wp-image-3028\"\/><\/figure>\n\n\n\n<p>Here, you have a few options. Let\u2019s select the first radio button to filter the list, and check <strong>Unique records only<\/strong>. Click OK.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"154\" height=\"220\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/09\/values-filtered-out.png\" alt=\"\" class=\"wp-image-3026\"\/><\/figure>\n\n\n\n<p>Now, you have the same unique values, but this time they are filtered out, instead of removed. If you select these cells and press Ctrl + C, only unique values will be copied.<\/p>\n\n\n\n<p>In order to show all values, even those that are hidden, you can\u2019t right-click and choose <strong>Unhide<\/strong> from the contextual menu because it won\u2019t work here, instead, use the cleat button located at <strong>Data >> Sort &amp; Filter >> Clear<\/strong>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Remove values with an Excel formula<\/h2>\n\n\n\n<p>In this example, we will use a <strong>COUNTIF<\/strong> function. It counts the number of cells inside a range that meet the given criteria.<\/p>\n\n\n\n<pre class=\"wp-block-preformatted\">=COUNTIF($A$1:A1,$A$1:$A$20)<\/pre>\n\n\n\n<p>We will use here an expanding reference. When the <a href=\"https:\/\/officetuts.net\/excel\/examples\/copy-formula-down\/\">formula is copied<\/a> down, the reference will expand to include more rows in the unique list. So the first occurrence in the list will return &#8211; 1, second \u2013 2, third \u2013 3, and so on. This means, that values that returned 1 are unique values.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Remove values with VBA<\/h2>\n\n\n\n<p>If you want to know how the VBA code looks for removing duplicates, you can <a href=\"https:\/\/officetuts.net\/excel\/en\/training\/the-macro-recorder\" target=\"_blank\" rel=\"noopener noreferrer\">record a macro<\/a>. But if you don\u2019t want to do this, here is the function.<\/p>\n\n\n\n<pre class=\"wp-block-preformatted\">Sub RemoveDuplicates()\n&nbsp;&nbsp;&nbsp; ActiveSheet.Range(\"$A$1:$A$20\").RemoveDuplicates Columns:=1, Header:=xlNo\nEnd Sub<\/pre>\n\n\n\n<p><strong>Header:=xlNo<\/strong> means that we don\u2019t have a header in our example.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The are many methods you can use to remove duplicates and keep only unique values. In this lesson I\u2019ll show you 4 ways,&#8230;<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[23],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Excel List of Unique Values<\/title>\n<meta name=\"description\" content=\"Learn 4 ways to remove duplicates in Excel, including filtering out duplicates &amp; using the remove duplicates button. Keep only unique values easily!\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/officetuts.net\/excel\/formulas\/excel-list-unique-values\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Excel List of Unique Values\" \/>\n<meta property=\"og:description\" content=\"Learn 4 ways to remove duplicates in Excel, including filtering out duplicates &amp; using the remove duplicates button. 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