{"id":3755,"date":"2018-12-12T19:55:20","date_gmt":"2018-12-12T19:55:20","guid":{"rendered":"http:\/\/officetuts.net\/excel\/?p=3755"},"modified":"2024-03-28T12:20:38","modified_gmt":"2024-03-28T12:20:38","slug":"pivot-table-value-filter","status":"publish","type":"post","link":"https:\/\/officetuts.net\/excel\/examples\/pivot-table-value-filter\/","title":{"rendered":"Pivot Table Value Filter"},"content":{"rendered":"\n<div class=\"wp-block-file\"><a id=\"wp-block-file--media-b0a08ecb-c07d-407a-9bb3-15efc070fa8c\" href=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/01\/Pivot-Table-Value-Filter.xlsx\">Pivot-Table-Value-Filter<\/a><a href=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/01\/Pivot-Table-Value-Filter.xlsx\" class=\"wp-block-file__button wp-element-button\" download aria-describedby=\"wp-block-file--media-b0a08ecb-c07d-407a-9bb3-15efc070fa8c\">Download File<\/a><\/div>\n\n\n\n<p>If you create a pivot table, you will notice that there is a little icon that allows you to filter data in rows, but you can\u2019t find the same icon to filter values.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"304\" height=\"460\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/12\/row-filters.png\" alt=\"\" class=\"wp-image-3757\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/12\/row-filters.png 304w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/12\/row-filters-198x300.png 198w\" sizes=\"(max-width: 304px) 100vw, 304px\" \/><\/figure>\n\n\n\n<p>For this example, we are going to use the following table.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"580\" height=\"183\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/12\/table.png\" alt=\"\" class=\"wp-image-3758\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/12\/table.png 580w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/12\/table-300x95.png 300w\" sizes=\"(max-width: 580px) 100vw, 580px\" \/><\/figure>\n\n\n\n<p>Insert a pivot table and check Director and Actor in <strong>PivotTable Fields<\/strong>.<\/p>\n\n\n\n<p>You should have this configuration.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"245\" height=\"388\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/12\/drag-fields.png\" alt=\"\" class=\"wp-image-3759\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/12\/drag-fields.png 245w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/12\/drag-fields-189x300.png 189w\" sizes=\"(max-width: 245px) 100vw, 245px\" \/><\/figure>\n\n\n\n<p>Your <a href=\"https:\/\/officetuts.net\/excel\/training\/pivot-tables\/\">pivot table<\/a> should look like this.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"304\" height=\"200\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/12\/pivot-table-filter-values.png\" alt=\"\" class=\"wp-image-3760\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/12\/pivot-table-filter-values.png 304w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/12\/pivot-table-filter-values-300x197.png 300w\" sizes=\"(max-width: 304px) 100vw, 304px\" \/><\/figure>\n\n\n\n<p>As you can see, there is a triangle icon next to <a href=\"https:\/\/officetuts.net\/excel\/examples\/pivot-table-row-labels-side-by-side\/\">row labels<\/a>, but there is none in <strong>Count of Actor<\/strong>. You can get access to the PivotTable value filter by right-clicking inside a PivotTable and choosing <strong>Filter<\/strong>.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"419\" height=\"302\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/12\/filter.png\" alt=\"\" class=\"wp-image-3761\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/12\/filter.png 419w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/12\/filter-300x216.png 300w\" sizes=\"(max-width: 419px) 100vw, 419px\" \/><\/figure>\n\n\n\n<p>Here, you can find a few options.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Top 10 Filter<\/h2>\n\n\n\n<p><strong>Keep only selected items<\/strong> \u2013 All the rows you selected before right-clicking will stay, and the others will become hidden.<\/p>\n\n\n\n<p><strong>Hide selected items<\/strong> \u2013 This option is opposite to the previous one.<\/p>\n\n\n\n<p><a href=\"https:\/\/officetuts.net\/excel\/examples\/show-top-x-results-in-a-pivot-table\/\"><strong>Top 10<\/strong> \u2013 Gives you the top 10 results<\/a>. The default option won\u2019t work in our case because we don\u2019t have enough rows. If you click this option, you will notice that there are much more options, like:<\/p>\n\n\n\n<ul>\n<li>the number of top items,<\/li>\n\n\n\n<li>instead of the top, you can choose the bottom,<\/li>\n\n\n\n<li>instead of items, you can choose a percentage or sum.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"452\" height=\"164\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/12\/top-10-filter.png\" alt=\"\" class=\"wp-image-3762\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/12\/top-10-filter.png 452w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/12\/top-10-filter-300x109.png 300w\" sizes=\"(max-width: 452px) 100vw, 452px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Label Filter<\/h2>\n\n\n\n<p>This option will filter by the row name. In this case the names of directors. Here, you can use <a href=\"https:\/\/officetuts.net\/excel\/en\/examples\/how-to-replace-wildcard-characters\">wildcard characters<\/a>.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"415\" height=\"159\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/12\/label-filter.png\" alt=\"\" class=\"wp-image-3763\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/12\/label-filter.png 415w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/12\/label-filter-300x115.png 300w\" sizes=\"(max-width: 415px) 100vw, 415px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Value Filter<\/h2>\n\n\n\n<p>In our case, the value filter will filter data by the number of actors that played in a movie made by a director.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"532\" height=\"163\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/12\/value-filter.png\" alt=\"\" class=\"wp-image-3764\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/12\/value-filter.png 532w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/12\/value-filter-300x92.png 300w\" sizes=\"(max-width: 532px) 100vw, 532px\" \/><\/figure>\n\n\n\n<p>This filter offers the following options:<\/p>\n\n\n\n<ul>\n<li>equals,<\/li>\n\n\n\n<li>does not equal,<\/li>\n\n\n\n<li>is greater than,<\/li>\n\n\n\n<li>is <a href=\"https:\/\/officetuts.net\/excel\/examples\/logical-operators-equal-to-not-equal-to-greater-than-less-than\/\">greater than or equal<\/a> to,<\/li>\n\n\n\n<li>is less than,<\/li>\n\n\n\n<li>is less than or equal to,<\/li>\n\n\n\n<li>is between,<\/li>\n\n\n\n<li>is not between.<\/li>\n<\/ul>\n\n\n\n<p>Filtering values will help you to reduce long lists of data without changing a table.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you create a pivot table, you will notice that there is a little icon that allows you to filter data in rows,&#8230;<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[21],"tags":[170,190],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Pivot Table Value Filter<\/title>\n<meta name=\"description\" content=\"rong&gt;mp;nbsp;Learn how to filter values in a Pivot Table.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/officetuts.net\/excel\/examples\/pivot-table-value-filter\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" 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