{"id":3816,"date":"2019-01-02T17:01:15","date_gmt":"2019-01-02T17:01:15","guid":{"rendered":"http:\/\/officetuts.net\/excel\/?p=3816"},"modified":"2024-03-26T12:32:51","modified_gmt":"2024-03-26T12:32:51","slug":"display-or-hide-zero-values","status":"publish","type":"post","link":"https:\/\/officetuts.net\/excel\/examples\/display-or-hide-zero-values\/","title":{"rendered":"Display or Hide Zero Values in Excel"},"content":{"rendered":"\n
Display-or-Hide-Zero-Values<\/a>Download File<\/a><\/div>\n\n\n\n

When you work in Excel, there are situations when you want to either show zero in some cases or hide zero in others.<\/p>\n\n\n\n

This tutorial will teach you how you can achieve this using two different methods.<\/p>\n\n\n\n

Format cells to display blank instead of zero<\/h2>\n\n\n\n

In the first example, we are going to use the SUM function, to sum up, a few numbers.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

The result in some cells (B7<\/strong>, C7<\/strong>) is zero. There is a way to display these numbers as blanks by using number formatting.<\/p>\n\n\n\n

In order to format the cells, select cells from A7<\/strong> to E7<\/strong> and use the right mouse click. From the contextual menu select Format Cells<\/strong>.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

A new window will appear. Select the Number<\/strong> tab and click Custom Category<\/strong>.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

Inside the Type field, you have General<\/strong>. It\u2019s the default formatting for numbers and text.<\/p>\n\n\n\n

You can change it by using your own formatting. Here\u2019s how it works.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

This format is divided into a maximum of 4 parts:<\/p>\n\n\n\n

    \n
  1. Positive numbers<\/li>\n\n\n\n
  2. Negative numbers<\/li>\n\n\n\n
  3. Zero<\/li>\n\n\n\n
  4. Text<\/li>\n<\/ol>\n\n\n\n

    We are going to use the following format:<\/p>\n\n\n\n

    #;\"-\"#;<\/pre>\n\n\n\n
    It will keep positive numbers as positive, and negative numbers as negative, but avoid zeros and text. In practice, this means that zeros will be displayed as blanks.<\/p>\n\n\n\n
    \"\"<\/figure>\n\n\n\n
    You can easily modify this format to display dashes (-) instead of zeros.<\/p>\n\n\n\n
    #;\"-\"#;-<\/pre>\n\n\n\n
    This will give the following result.<\/p>\n\n\n\n
    \"\"<\/figure>\n\n\n\n
    The other way to display blanks or dashes, instead of zeros, is by using the IF function.<\/p>\n\n\n\n
    So far we used this formula for cell A7<\/strong>.<\/p>\n\n\n\n
    =SUM(A1:A5)<\/pre>\n\n\n\n
    Let\u2019s modify this cell, so it\u2019s going to display blank if the result is 0.<\/p>\n\n\n\n
    =IF(SUM(A1:A5)=0,\"\",SUM(A1:A5))<\/pre>\n\n\n\n
    Modify the remaining cells. It will give you the following result.<\/p>\n\n\n\n
    \"\"<\/figure>\n\n\n\n
    Of course, the slight modification will result in dashes instead of blanks.<\/p>\n\n\n\n
    =IF(SUM(A1:A5)=0,\"-\",SUM(A1:A5))<\/pre>\n\n\n\n
    Hide all zeros inside a worksheet<\/h2>\n\n\n\n
    So far, we replaced zeros in the selected range. If you want to hide zeros for the entire worksheet you can do it inside Excel options.<\/p>\n\n\n\n
    Go to File >> Options<\/strong>. Inside the Excel Options<\/strong> window click Advanced<\/strong> and find an area called Display options for this worksheet<\/strong> and find a position called Show a zero in cells that have zero value<\/strong>.<\/p>\n\n\n\n
    \"\"<\/figure>\n\n\n\n
    Now, you can see that not only the cells that are in row 7 are blank, but also those inside the table. These cells are treated as zeros and displayed as blanks.<\/p>\n\n\n\n
    \"\"<\/figure>\n","protected":false},"excerpt":{"rendered":"
    When you work in Excel, there are situations when you want to either show zero in some cases or hide zero in others….<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[21],"tags":[170,190],"yoast_head":"\nDisplay or Hide Zero Values in Excel<\/title>\n<meta name=\"description\" content=\"Learn how to show or hide zero values in Excel with 2 different methods. 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