{"id":411,"date":"2018-06-28T08:58:05","date_gmt":"2018-06-28T08:58:05","guid":{"rendered":"http:\/\/officetuts.net\/excel\/?p=411"},"modified":"2024-03-30T11:00:58","modified_gmt":"2024-03-30T11:00:58","slug":"naming-cells-and-ranges","status":"publish","type":"post","link":"https:\/\/officetuts.net\/excel\/training\/naming-cells-and-ranges\/","title":{"rendered":"Naming Cells and Ranges in Excel"},"content":{"rendered":"\n<p>When you work with worksheets, you will often type cell addresses that reference to a particular cell or a range of cells (for example,&nbsp;<strong>Sheet2!A3:D5<\/strong>). In Excel, you can name those cells to better describe their contents. For example, it is easier to understand the notation.<\/p>\n\n\n\n<pre class=\"wp-block-preformatted lang:vb decode:true\">=SUM(cost)\/month<\/pre>\n\n\n\n<p>than<\/p>\n\n\n\n<pre class=\"wp-block-preformatted lang:vb decode:true\">=SUM(B3:B14)\/D5<\/pre>\n\n\n\n<h2 class=\"format wp-block-heading\">Naming cells<\/h2>\n\n\n\n<p>Look at the table below. There are names of three persons and the number of hours they worked each day of the week.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"538\" height=\"160\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/06\/example3.png\" alt=\"\" class=\"wp-image-412\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/06\/example3.png 538w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/06\/example3-300x89.png 300w\" sizes=\"(max-width: 538px) 100vw, 538px\" \/><\/figure>\n\n\n\n<p>Let&#8217;s suppose that you want to choose all the hours worked by men at once, without selecting cells manually every time.<\/p>\n\n\n\n<h3 class=\"format wp-block-heading\">Example 1:<\/h3>\n\n\n\n<p>Select cells from&nbsp;<strong>C3<\/strong>&nbsp;to&nbsp;<strong>G3,<\/strong>&nbsp;then, while holding down the&nbsp;<strong>Ctrl<\/strong>&nbsp;key, select cells from&nbsp;<strong>C5<\/strong>&nbsp;to&nbsp;<strong>G5.<\/strong>&nbsp;After you do this, enter text &#8220;Men&#8221; in the&nbsp;<strong>Name Box<\/strong>.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"538\" height=\"185\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/06\/naming-ranges.png\" alt=\"\" class=\"wp-image-413\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/06\/naming-ranges.png 538w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/06\/naming-ranges-300x103.png 300w\" sizes=\"(max-width: 538px) 100vw, 538px\" \/><\/figure>\n\n\n\n<p>In our example, we have only one woman. To create a named range for her, select cells from&nbsp;<strong>C4<\/strong>&nbsp;to&nbsp;<strong>G4<\/strong>&nbsp;and this time type &#8220;Woman&#8221; in the&nbsp;<strong>Name Box<\/strong>.<\/p>\n\n\n\n<h2 class=\"format wp-block-heading\">How to name multiple ranges at once<\/h2>\n\n\n\n<p>Suppose that you want to select the working hours for each day separately. You can do this in a similar way as you did it for &#8220;Men&#8221; and &#8220;Woman&#8221;. In this case, you would need to make five selections for each day separately. However, to speed up the process you can create all of them at once.<\/p>\n\n\n\n<p>Select cells from&nbsp;<strong>C2<\/strong>&nbsp;to&nbsp;<strong>G5,<\/strong>&nbsp;then go to&nbsp;<strong>FORMULAS &gt;&gt; Defined Names &gt;&gt; Create from Selection<\/strong>.<\/p>\n\n\n\n<p>The&nbsp;<strong>Create Names from Selection<\/strong>&nbsp;window will appear, asking you which cells you want to use as names. In our case, there will be cells from the top row.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"254\" height=\"184\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/06\/create-names-from-selection.png\" alt=\"\" class=\"wp-image-414\"\/><\/figure>\n\n\n\n<p>Click&nbsp;<strong>OK<\/strong>, then the arrow in the&nbsp;<strong>Name Box<\/strong>. Here, you will find two groups that you&#8217;ve created earlier: \u201cMen\u201d and \u201cWoman\u201d, as well as a group of hours for each day of the week.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"101\" height=\"189\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/06\/range-names.png\" alt=\"\" class=\"wp-image-415\"\/><\/figure>\n\n\n\n<h2 class=\"format wp-block-heading\">Selecting ranges<\/h2>\n\n\n\n<p>There are several ways to select previously created groups.<\/p>\n\n\n\n<h3 class=\"format wp-block-heading\">Example 2:<\/h3>\n\n\n\n<p>The first method is to type the group name directly into a cell.<\/p>\n\n\n\n<h3 class=\"format caution wp-block-heading\">CAUTION<\/h3>\n\n\n\n<p class=\"caution\">If you type the name&nbsp;<strong>=Men<\/strong>&nbsp;then Excel will return an error because you cannot enter range into one cell. In this case, you can use it in a function.<\/p>\n\n\n\n<p>In this example, we will use the&nbsp;<strong>SUM<\/strong>&nbsp;function to calculate the sum of hours worked by men. When you start typing the <a href=\"https:\/\/officetuts.net\/excel\/training\/formulas\/\">formula<\/a>, and you get to&nbsp;<strong>=SUM(Me<\/strong>, Excel will display a hint.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"321\" height=\"121\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/06\/select-range-men.png\" alt=\"\" class=\"wp-image-416\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/06\/select-range-men.png 321w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/06\/select-range-men-300x113.png 300w\" sizes=\"(max-width: 321px) 100vw, 321px\" \/><\/figure>\n\n\n\n<p>To accept this group- click it or use the&nbsp;<strong><span class=\"shortcut\">Tab<\/span><\/strong>&nbsp;key.<\/p>\n\n\n\n<h3 class=\"format wp-block-heading\">Example 3:<\/h3>\n\n\n\n<p>The second way is to select a group of&nbsp;<strong>FORMULAS &gt;&gt; Defined Names &gt;&gt; Use in formula<\/strong>.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"173\" height=\"248\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/06\/use-in-formula.png\" alt=\"\" class=\"wp-image-417\"\/><\/figure>\n\n\n\n<h3 class=\"format wp-block-heading\">Example 4:<\/h3>\n\n\n\n<p>The third method is&nbsp;<strong>Paste Name<\/strong>. Press the&nbsp;<strong><span class=\"shortcut\">F3<\/span><\/strong>&nbsp;key. When a window appears, <a href=\"https:\/\/officetuts.net\/excel\/vba\/select-a-range-of-columns-in-vba\/\">select a range<\/a> from the list.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"271\" height=\"210\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/06\/paste-name.png\" alt=\"\" class=\"wp-image-419\"\/><\/figure>\n\n\n\n<h3 class=\"format caution wp-block-heading\">CAUTION<\/h3>\n\n\n\n<p class=\"caution\">If you move all cells in a range, Excel will remember their new position. However, if you move only a part of them, Excel won\u2019t be able to select them when you select a position from the&nbsp;<strong>Name Box<\/strong>.<\/p>\n\n\n\n<h3 class=\"format wp-block-heading\">Name manager<\/h3>\n\n\n\n<p>In the <a href=\"https:\/\/officetuts.net\/excel\/examples\/name-manager\/\">name manager<\/a>, you can manage the names of ranges. You can add, delete and edit them. To use <strong>Name Manager<\/strong>, go to&nbsp;<strong>FORMULAS &gt;&gt; Defined Names &gt;&gt; Name Manager<\/strong>&nbsp;or use the&nbsp;<strong><span class=\"shortcut\">Ctrl + F3<\/span><\/strong>&nbsp;keyboard shortcut.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>When you work with worksheets, you will often type cell addresses that reference to a particular cell or a range of cells (for&#8230;<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[14],"tags":[190],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Naming Cells and Ranges in Excel<\/title>\n<meta name=\"description\" content=\"Learn how to name cells in Excel to better describe their contents. 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