{"id":4182,"date":"2019-04-03T17:09:53","date_gmt":"2019-04-03T17:09:53","guid":{"rendered":"http:\/\/officetuts.net\/excel\/?p=4182"},"modified":"2024-03-26T11:48:37","modified_gmt":"2024-03-26T11:48:37","slug":"pivot-table-from-multiple-worksheets","status":"publish","type":"post","link":"https:\/\/officetuts.net\/excel\/examples\/pivot-table-from-multiple-worksheets\/","title":{"rendered":"Create Pivot Table from Multiple Worksheets"},"content":{"rendered":"\n<div class=\"wp-block-file\"><a id=\"wp-block-file--media-0e9d2869-8356-4996-b273-ea28d6dc523c\" href=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/01\/Create-Pivot-Table-from-Multiple-Worksheets.xlsx\">Create-Pivot-Table-from-Multiple-Worksheets<\/a><a href=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/01\/Create-Pivot-Table-from-Multiple-Worksheets.xlsx\" class=\"wp-block-file__button wp-element-button\" download aria-describedby=\"wp-block-file--media-0e9d2869-8356-4996-b273-ea28d6dc523c\">Download File<\/a><\/div>\n\n\n\n<p>If you are using Excel 365 you can create PivotTable from data that are coming from several different worksheets. All the tools you need are integrated with Excel.<\/p>\n\n\n\n<p>In earlier Excel versions, you had to use PowerPivot to achieve the same result.<\/p>\n\n\n\n<p>In this tutorial, we\nhave three sheets: <strong>Customer<\/strong>, <strong>Order<\/strong>, and <strong>Payment<\/strong>.<\/p>\n\n\n\n<p><strong>Customer<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"370\" height=\"307\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/customer_sheet.png\" alt=\"\" class=\"wp-image-4184\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/customer_sheet.png 370w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/customer_sheet-300x249.png 300w\" sizes=\"(max-width: 370px) 100vw, 370px\" \/><\/figure>\n\n\n\n<p><strong>Order<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"346\" height=\"307\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/order_sheet.png\" alt=\"\" class=\"wp-image-4185\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/order_sheet.png 346w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/order_sheet-300x266.png 300w\" sizes=\"(max-width: 346px) 100vw, 346px\" \/><\/figure>\n\n\n\n<p><strong>Payment<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"346\" height=\"307\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/payment_sheet.png\" alt=\"\" class=\"wp-image-4186\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/payment_sheet.png 346w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/payment_sheet-300x266.png 300w\" sizes=\"(max-width: 346px) 100vw, 346px\" \/><\/figure>\n\n\n\n<p>All the necessary data are split between them. We have to combine them using a tool that comes with PivotTable.<\/p>\n\n\n\n<p>Each of these tables\nhas a column <strong>Order_id<\/strong> with unique\nvalues.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Creating and naming tables<\/h2>\n\n\n\n<p>First, let\u2019s create a table from each of them. Click the\ndata inside the first sheet (<strong>Customer<\/strong>)\nand navigate to <strong>Insert &gt;&gt; Tables\n&gt;&gt; Table<\/strong> or use <strong>Ctrl + T<\/strong>.<\/p>\n\n\n\n<p>Create tables on other sheets (<strong>Order<\/strong> and <strong>Payment<\/strong>).<\/p>\n\n\n\n<p>Click inside each table and navigate to <strong>Table Tools &gt;&gt; Design &gt;&gt; Properties<\/strong> and change their names to <strong>Customer<\/strong>, <strong>Order<\/strong>, and <strong>Payment<\/strong> accordingly.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"162\" height=\"156\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/table-name.png\" alt=\"\" class=\"wp-image-4187\"\/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Inserting PivotTable<\/h2>\n\n\n\n<p>It\u2019s time to insert a Pivot Table. Click the first Table and navigate to <strong>Insert &gt;&gt; Table &gt;&gt; PivotTable<\/strong>. Normally you would click OK and start working with a PivotTable.<\/p>\n\n\n\n<p>But this time check the checkbox <strong>Add this data to the Data Model<\/strong> in order to work with multiple tables.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"387\" height=\"346\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/create-pivottable.png\" alt=\"\" class=\"wp-image-4188\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/create-pivottable.png 387w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/create-pivottable-300x268.png 300w\" sizes=\"(max-width: 387px) 100vw, 387px\" \/><\/figure>\n\n\n\n<p>Rename the new sheet to PivotTable.<\/p>\n\n\n\n<p>Now, if you look at the PivotTable Fields, you will notice\nthat there are additional buttons there: <strong>Active<\/strong>\nand <strong>All<\/strong>.<\/p>\n\n\n\n<p>Click <strong>All<\/strong> to display all tables.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"349\" height=\"264\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/pivottable-fields.png\" alt=\"\" class=\"wp-image-4189\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/pivottable-fields.png 349w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/pivottable-fields-300x227.png 300w\" sizes=\"(max-width: 349px) 100vw, 349px\" \/><\/figure>\n\n\n\n<p>We can\u2019t use these tables\nyet, because Excel doesn\u2019t know what are\nthe relations between them.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Creating relationships<\/h2>\n\n\n\n<p>Al columns are related to each other with the <strong>Order_id<\/strong> column, which is the same in all three tables.<\/p>\n\n\n\n<p>Click the PivotTable and navigate to <strong>PivotTable Tools &gt;&gt; Calculations &gt;&gt; Relationships<\/strong>.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"180\" height=\"156\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/relationships.png\" alt=\"\" class=\"wp-image-4190\"\/><\/figure>\n\n\n\n<p>Click it to open the <strong>Manage Relationships<\/strong> window.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"686\" height=\"393\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/manage-relationships.png\" alt=\"\" class=\"wp-image-4191\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/manage-relationships.png 686w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/manage-relationships-300x172.png 300w\" sizes=\"(max-width: 686px) 100vw, 686px\" \/><\/figure>\n\n\n\n<p>Inside this window, we\nare going to create two relationships. Click the <strong>New<\/strong> button to create the first relationship.<\/p>\n\n\n\n<p>The first one is going to be <strong>Payment<\/strong> to <strong>Order<\/strong>. Remember that these relationships are identified by the <strong>Order_id<\/strong>. Create the relationship as you can see in the image below and click <strong>OK<\/strong>.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"682\" height=\"205\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/create-relationship.png\" alt=\"\" class=\"wp-image-4192\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/create-relationship.png 682w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/create-relationship-300x90.png 300w\" sizes=\"(max-width: 682px) 100vw, 682px\" \/><\/figure>\n\n\n\n<p>The second relationship is between <strong>Payment<\/strong> and <strong>Customer<\/strong>.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"682\" height=\"205\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/create-relationship-payment-customer.png\" alt=\"\" class=\"wp-image-4193\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/create-relationship-payment-customer.png 682w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/create-relationship-payment-customer-300x90.png 300w\" sizes=\"(max-width: 682px) 100vw, 682px\" \/><\/figure>\n\n\n\n<p>We don\u2019t have to create a relationship between <strong>Order<\/strong> and <strong>Customer<\/strong> because there is an implicit relation through the <strong>Payment<\/strong> table.<\/p>\n\n\n\n<p>All the relations that we create are inside the <strong>Manage Relations<\/strong> window.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"686\" height=\"393\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/two-relationships.png\" alt=\"\" class=\"wp-image-4194\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/two-relationships.png 686w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/two-relationships-300x172.png 300w\" sizes=\"(max-width: 686px) 100vw, 686px\" \/><\/figure>\n\n\n\n<p>Click the <strong>Close<\/strong> button.<\/p>\n\n\n\n<p>You won\u2019t notice any difference inside the <strong>PivotTables Fields<\/strong>, but all the work\nwas behind the scenes. Without relations,\nthe pivot wouldn\u2019t behave the way we would like.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">PivotTable Fields<\/h2>\n\n\n\n<p>Let\u2019s take a look at the fields of our table. We don\u2019t need <strong>Order_id<\/strong> anymore. It was necessary for relations between the tables and now it\u2019s not important anymore.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"349\" height=\"423\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/table-fields.png\" alt=\"\" class=\"wp-image-4195\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/table-fields.png 349w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/table-fields-248x300.png 248w\" sizes=\"(max-width: 349px) 100vw, 349px\" \/><\/figure>\n\n\n\n<p>What we are going to do now, is to display the sales split between customers grouped by states and product types in different product categories.<\/p>\n\n\n\n<p>Drag table fields into Drag fields as shown in the image below.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"334\" height=\"383\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/drag-fields.png\" alt=\"\" class=\"wp-image-4196\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/drag-fields.png 334w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/drag-fields-262x300.png 262w\" sizes=\"(max-width: 334px) 100vw, 334px\" \/><\/figure>\n\n\n\n<p>Your PivotTable should look like this.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"509\" height=\"300\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/pivottable-result.png\" alt=\"\" class=\"wp-image-4197\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/pivottable-result.png 509w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2019\/04\/pivottable-result-300x177.png 300w\" sizes=\"(max-width: 509px) 100vw, 509px\" \/><\/figure>\n\n\n\n<p>Excel 2013 and later versions have this powerful feature that was reserved only for PowerPivot users in the previous versions, where you can pick different fields from different <a href=\"https:\/\/officetuts.net\/excel\/training\/worksheets\/\">worksheets<\/a> into the same PivotTable.<\/p>\n\n\n\n<p>Just remember that there always has to be some relation between these tables, otherwise, Excel is going to return strange results.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you are using Excel 365 you can create PivotTable from data that are coming from several different worksheets. All the tools you&#8230;<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[21],"tags":[170,190],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Create Pivot Table from Multiple Worksheets<\/title>\n<meta name=\"description\" content=\"Learn how to create a PivotTable from data coming from multiple Excel worksheets. This tutorial will guide you through the necessary steps.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/officetuts.net\/excel\/examples\/pivot-table-from-multiple-worksheets\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Create Pivot Table from Multiple Worksheets\" \/>\n<meta property=\"og:description\" content=\"Learn how to create a PivotTable from data coming from multiple Excel worksheets. 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