{"id":5014,"date":"2020-01-27T15:09:20","date_gmt":"2020-01-27T15:09:20","guid":{"rendered":"http:\/\/officetuts.net\/excel\/?p=5014"},"modified":"2024-03-29T13:51:57","modified_gmt":"2024-03-29T13:51:57","slug":"split-text-to-columns-with-formulas","status":"publish","type":"post","link":"https:\/\/officetuts.net\/excel\/formulas\/split-text-to-columns-with-formulas\/","title":{"rendered":"Split Text to Columns With Formulas in Excel"},"content":{"rendered":"\n<div class=\"wp-block-file\"><a id=\"wp-block-file--media-16af291f-9ce6-4196-81aa-72da73894934\" href=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/01\/Split-Text-to-Columns-With-Formulas.xlsx\">Split-Text-to-Columns-With-Formulas<\/a><a href=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/01\/Split-Text-to-Columns-With-Formulas.xlsx\" class=\"wp-block-file__button wp-element-button\" download aria-describedby=\"wp-block-file--media-16af291f-9ce6-4196-81aa-72da73894934\">Download<\/a><\/div>\n\n\n\n<p>If you want to split the text into columns, you can use <a href=\"https:\/\/officetuts.net\/excel\/en\/training\/splitting-text-using-text-to-columns-wizard\">Text to Columns Wizard<\/a>. If you want to have more control over the way you split the text, you can use formulas to do it.<\/p>\n\n\n\n<p>In order to manipulate strings, you can use a few different\nfunctions, such as <a href=\"https:\/\/officetuts.net\/excel\/en\/functions\/search\">SEARCH<\/a>,\n<a href=\"https:\/\/officetuts.net\/excel\/en\/functions\/len\">LEN<\/a>, <a href=\"https:\/\/officetuts.net\/excel\/en\/functions\/left\">LEFT<\/a>, <a href=\"https:\/\/officetuts.net\/excel\/en\/functions\/mid\">MID<\/a>, <a href=\"https:\/\/officetuts.net\/excel\/en\/functions\/right\">RIGHT<\/a>, <a href=\"https:\/\/officetuts.net\/excel\/en\/functions\/rept\">REPT<\/a>, <a href=\"https:\/\/officetuts.net\/excel\/en\/functions\/trim\">TRIM<\/a>, and <a href=\"https:\/\/officetuts.net\/excel\/en\/functions\/substitute\">SUBSTITUTE<\/a>.<\/p>\n\n\n\n<p>You can create <a href=\"https:\/\/officetuts.net\/excel\/training\/formulas\/\">formulas<\/a> with different combinations of these\nfunctions in order to deal with different name combinations, like: first, last\nand middle name, title, suffix, prefix, etc.<\/p>\n\n\n\n<p>In this lesson, I&#8217;m going to create a few formulas for\ndifferent situations.<\/p>\n\n\n\n<p>There is a great article about it on the <a href=\"https:\/\/support.office.com\/en-us\/article\/split-text-into-different-columns-with-functions-49ec57f9-3d5a-44b2-82da-50dded6e4a68\">official\nsupport site<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Text with delimiter<\/h2>\n\n\n\n<p>In this part of the tutorial, we are going to use the\nexample with text separated by delimiters.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"221\" height=\"120\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2020\/01\/split-text-example.png\" alt=\"\" class=\"wp-image-5015\"\/><\/figure>\n\n\n\n<p>You can split text, using the following formula.<\/p>\n\n\n\n<pre class=\"wp-block-code\"><code>=TRIM(MID(SUBSTITUTE($A1,\";\",REPT(\" \",LEN($A1))),COLUMNS($A:A)*LEN($A1)-(LEN($A1)-1),LEN($A1)))<\/code><\/pre>\n\n\n\n<p>Place it in cell <strong>B1<\/strong> and autofill it to the rest of the cells. The result looks like this.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"571\" height=\"102\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2020\/01\/formula-example.png\" alt=\"\" class=\"wp-image-5016\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2020\/01\/formula-example.png 571w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2020\/01\/formula-example-300x54.png 300w\" sizes=\"(max-width: 571px) 100vw, 571px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Analyze the formula<\/h2>\n\n\n\n<p>Because there are <a href=\"https:\/\/officetuts.net\/excel\/training\/relative-absolute-and-mixed-cell-references\/\">absolute references<\/a> to column <strong>A1<\/strong> (<strong>$A1<\/strong>) When you autofill the formula, everything stays the same, the only part that changes is <strong>COLUMNS($A:A)<\/strong>.<\/p>\n\n\n\n<p>First, let&#8217;s try the <strong>LEN<\/strong>\nfunction. It returns the number of characters in a cell.<\/p>\n\n\n\n<p><strong>=LEN($A1)<\/strong> in our\ncase is <strong>17<\/strong>.<\/p>\n\n\n\n<p>Replace this part with the number.<\/p>\n\n\n\n<pre class=\"wp-block-code\"><code>=TRIM(MID(SUBSTITUTE($A1,\";\",REPT(\" \",17)),COLUMNS($A:A)*17-(17-1),17))<\/code><\/pre>\n\n\n\n<p>The <strong>REPT<\/strong> function inserts a string a specified number of times. In our case, the function inserts 17 spaces. Let&#8217;s change the formula.<\/p>\n\n\n\n<pre class=\"wp-block-code\"><code>=TRIM(MID(SUBSTITUTE($A1,\";\",\"                 \"),COLUMNS($A:A)*17-(17-1),17))<\/code><\/pre>\n\n\n\n<p>Let&#8217;s analyze this formula.<\/p>\n\n\n\n<pre class=\"wp-block-code\"><code>SUBSTITUTE($A1,\";\",\"                 \")<\/code><\/pre>\n\n\n\n<p>It will take the string and convert each &#8220;;&#8221; character to 17 spaces.<\/p>\n\n\n\n<pre class=\"wp-block-code crayon:false\"><code>\"1                 2                 3                 text                 4                 5                 6                 \"<\/code><\/pre>\n\n\n\n<p>The part <strong>COLUMNS($A1:A)<\/strong> will return the number of columns. When you <a href=\"https:\/\/officetuts.net\/excel\/training\/autofill\/\">autofill<\/a> the cells it will be:<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><tbody><tr><td>\n  <strong>Formula<\/strong>\n  <\/td><td>\n  <strong>Result<\/strong>\n  <\/td><\/tr><tr><td>\n  COLUMNS($A1:A)\n  <\/td><td>\n  1\n  <\/td><\/tr><tr><td>\n  COLUMNS($A1:B)\n  <\/td><td>\n  2\n  <\/td><\/tr><tr><td>\n  COLUMNS($A1:C)\n  <\/td><td>\n  3\n  <\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>The <strong>MID<\/strong> function\nreturns the substring from a string given a starting position and length.<\/p>\n\n\n\n<p>If we use this formula.<\/p>\n\n\n\n<pre class=\"wp-block-code\"><code>=MID(\"This is text\", 2, 5)<\/code><\/pre>\n\n\n\n<p>It will return:<\/p>\n\n\n\n<pre class=\"wp-block-code crayon:false\"><code>his i<\/code><\/pre>\n\n\n\n<p>Let&#8217;s take a look at what we have for column <strong>B1<\/strong> if we insert this formula.<\/p>\n\n\n\n<pre class=\"wp-block-code\"><code>=MID(SUBSTITUTE($A1,\";\",REPT(\" \",LEN($A1))),COLUMNS($A:A)*LEN($A1)-(LEN($A1)-1),LEN($A1))<\/code><\/pre>\n\n\n\n<h2 class=\"wp-block-heading\">First element<\/h2>\n\n\n\n<p>The first argument in the <strong>MID<\/strong> function is a string. In our case, it&#8217;s the following string.<\/p>\n\n\n\n<pre class=\"wp-block-code crayon:false\"><code>\"1                 2                 3                 text                 4                 5                 6                 \"<\/code><\/pre>\n\n\n\n<p>The second argument is:<\/p>\n\n\n\n<pre class=\"wp-block-code\"><code>COLUMNS($A:A)*17-(17-1)<\/code><\/pre>\n\n\n\n<p>It can be converted (for the first value) to:<\/p>\n\n\n\n<pre class=\"wp-block-code crayon:false\"><code>1 * 17 - 16 = 1<\/code><\/pre>\n\n\n\n<p>The third argument is <strong>17<\/strong>. The formula takes 17 characters starting from the first one. This will give us the following substring.<\/p>\n\n\n\n<pre class=\"wp-block-code crayon:false\"><code>\"1                \"<\/code><\/pre>\n\n\n\n<p>Now we use the <strong>TRIM<\/strong> function to get rid of any space outside the character leaving us with <strong>1<\/strong>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Fourth element<\/h2>\n\n\n\n<p>Let&#8217;s take a look at how it works for the third element.<\/p>\n\n\n\n<pre class=\"wp-block-code\"><code>COLUMNS($A:A)*17-(17-1)<\/code><\/pre>\n\n\n\n<p>The fourth column returns <strong>4<\/strong>.<\/p>\n\n\n\n<pre class=\"wp-block-code crayon:false\"><code>4 * 17 - 16 = 68 - 16 = 52<\/code><\/pre>\n\n\n\n<p>The formula takes 17 characters starting from position <strong>52<\/strong>, giving us this substring.<\/p>\n\n\n\n<pre class=\"wp-block-code crayon:false\"><code>\"  text           \"<\/code><\/pre>\n\n\n\n<p>Use the <strong>TRIM<\/strong> function to get rid of unnecessary spaces.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you want to split the text into columns, you can use Text to Columns Wizard. If you want to have more control&#8230;<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[23],"tags":[170,190],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Split Text to Columns With Formulas in Excel<\/title>\n<meta name=\"description\" content=\"Learn how to use formulas to split the text into columns in Excel, including functions like SEARCH, LEN, and SUBSTITUTE.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/officetuts.net\/excel\/formulas\/split-text-to-columns-with-formulas\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Split Text to 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