{"id":5108,"date":"2020-03-25T08:41:25","date_gmt":"2020-03-25T08:41:25","guid":{"rendered":"http:\/\/officetuts.net\/excel\/?p=5108"},"modified":"2024-03-26T11:37:07","modified_gmt":"2024-03-26T11:37:07","slug":"count-data-by-group","status":"publish","type":"post","link":"https:\/\/officetuts.net\/excel\/examples\/count-data-by-group\/","title":{"rendered":"Count Data By Group In Excel"},"content":{"rendered":"\n<div class=\"wp-block-file\"><a id=\"wp-block-file--media-f3995650-a25f-4de8-a6d6-f0e27346d7c4\" href=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/01\/Count-Data-By-Group-In-Excel.xlsx\">Count-Data-By-Group-In-Excel<\/a><a href=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/01\/Count-Data-By-Group-In-Excel.xlsx\" class=\"wp-block-file__button wp-element-button\" download aria-describedby=\"wp-block-file--media-f3995650-a25f-4de8-a6d6-f0e27346d7c4\">Download File<\/a><\/div>\n\n\n\n<p>Counting cells in Excel is easy, and most users know how to do it. But how about counting data by group? It&#8217;s also not very complicated, and you can do it just in a few clicks.<\/p>\n\n\n\n<p>This is an example we are going to use in this lesson.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"391\" height=\"380\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2020\/03\/table.png\" alt=\"\" class=\"wp-image-5109\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2020\/03\/table.png 391w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2020\/03\/table-300x292.png 300w\" sizes=\"(max-width: 391px) 100vw, 391px\" \/><\/figure>\n\n\n\n<p>There is a list of 15 people. We want to group these people by state and count the number of particular states.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Count grouped data<\/h2>\n\n\n\n<p>The best way to count <a href=\"https:\/\/officetuts.net\/excel\/examples\/group-data-in-pivottable\/\">grouped data<\/a> is a Pivot table. Here&#8217;s\nhow to do it.<\/p>\n\n\n\n<ol>\n<li>Click any cell inside the table.<\/li>\n\n\n\n<li>Navigate to <strong>Insert\n&gt;&gt; Tables<\/strong> and click <strong>PivotTable<\/strong>.<\/li>\n\n\n\n<li>A new window, called <strong>Create PivotTable<\/strong> window appears. Click <strong>OK<\/strong>.<\/li>\n\n\n\n<li>Inside PivotTable Fields, click <strong>State<\/strong> and <strong>Name<\/strong>. The state should be above the Name.<\/li>\n\n\n\n<li>Drag the state from the top to Values. Make sure that it&#8217;s &#8220;Count of State&#8221;, and not, for example, &#8220;Sum of State&#8221;<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"334\" height=\"385\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2020\/03\/pivottable-fields.png\" alt=\"\" class=\"wp-image-5110\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2020\/03\/pivottable-fields.png 334w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2020\/03\/pivottable-fields-260x300.png 260w\" sizes=\"(max-width: 334px) 100vw, 334px\" \/><\/figure>\n\n\n\n<p>Now, each person is grouped by state, and all states are counted.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Counting cells in Excel is easy, and most users know how to do it. But how about counting data by group? It&#8217;s also&#8230;<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[21],"tags":[170,190],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Count Data By Group In Excel<\/title>\n<meta name=\"description\" content=\"Learn how to count data by group in Excel using a PivotTable. Group people by state and count the number of each state in just a few clicks.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/officetuts.net\/excel\/examples\/count-data-by-group\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Count Data By Group In Excel\" \/>\n<meta property=\"og:description\" content=\"Learn how to count data by group in Excel using a PivotTable. Group people by state and count the number of each state in just a few clicks.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/officetuts.net\/excel\/examples\/count-data-by-group\/\" \/>\n<meta property=\"article:published_time\" content=\"2020-03-25T08:41:25+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2024-03-26T11:37:07+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2020\/03\/table.png\" \/>\n<meta name=\"author\" content=\"Tomasz Decker\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Tomasz Decker\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"2 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/officetuts.net\/excel\/examples\/count-data-by-group\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/officetuts.net\/excel\/examples\/count-data-by-group\/\"},\"author\":{\"name\":\"Tomasz Decker\",\"@id\":\"https:\/\/officetuts.net\/excel\/#\/schema\/person\/41b0b6996aaa4c4127f86f3d24452d42\"},\"headline\":\"Count Data By Group In Excel\",\"datePublished\":\"2020-03-25T08:41:25+00:00\",\"dateModified\":\"2024-03-26T11:37:07+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/officetuts.net\/excel\/examples\/count-data-by-group\/\"},\"wordCount\":173,\"publisher\":{\"@id\":\"https:\/\/officetuts.net\/excel\/#\/schema\/person\/41b0b6996aaa4c4127f86f3d24452d42\"},\"image\":{\"@id\":\"https:\/\/officetuts.net\/excel\/examples\/count-data-by-group\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2020\/03\/table.png\",\"keywords\":[\"file\",\"pinterest\"],\"articleSection\":[\"examples\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/officetuts.net\/excel\/examples\/count-data-by-group\/\",\"url\":\"https:\/\/officetuts.net\/excel\/examples\/count-data-by-group\/\",\"name\":\"Count Data By Group In Excel\",\"isPartOf\":{\"@id\":\"https:\/\/officetuts.net\/excel\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/officetuts.net\/excel\/examples\/count-data-by-group\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/officetuts.net\/excel\/examples\/count-data-by-group\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2020\/03\/table.png\",\"datePublished\":\"2020-03-25T08:41:25+00:00\",\"dateModified\":\"2024-03-26T11:37:07+00:00\",\"description\":\"Learn how to count data by group in Excel using a PivotTable. 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