{"id":5158,"date":"2020-04-22T14:34:38","date_gmt":"2020-04-22T14:34:38","guid":{"rendered":"http:\/\/officetuts.net\/excel\/?p=5158"},"modified":"2024-03-29T14:12:05","modified_gmt":"2024-03-29T14:12:05","slug":"add-commas","status":"publish","type":"post","link":"https:\/\/officetuts.net\/excel\/formulas\/add-commas\/","title":{"rendered":"Add Commas in Excel"},"content":{"rendered":"\n<p>When you deal with several cells inside your spreadsheet data, adding commas manually in particular places inside cells may be a good decision, but when you deal with a huge amount of data you have to find a better way to do it.<\/p>\n\n\n\n<p>This is where formulas come into play.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Add a comma after the first word<\/h2>\n\n\n\n<p>Let&#8217;s use this example:<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"225\" height=\"260\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2020\/04\/example.png\" alt=\"\" class=\"wp-image-5160\"\/><\/figure>\n\n\n\n<p>Here, we have a list of names: last name and first name. In this case, there should be a comma after the first word, otherwise, someone might confuse the name with the name.<\/p>\n\n\n\n<p>We are going to use two formulas that return the same result.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">SUBSTITUTE<\/h3>\n\n\n\n<p>The <a href=\"https:\/\/officetuts.net\/excel\/en\/functions\/substitute\">SUBSTITUTE<\/a> function replaces one part of a string with another string.<\/p>\n\n\n\n<pre class=\"wp-block-code\"><code>=SUBSTITUTE(A2,\" \",\", \")<\/code><\/pre>\n\n\n\n<p>This formula is going to replace &#8221; &#8221; with &#8220;, &#8220;. In other words, it will add comma and space where there are spaces inside our example.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"350\" height=\"260\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2020\/04\/substitute-simple.png\" alt=\"\" class=\"wp-image-5161\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2020\/04\/substitute-simple.png 350w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2020\/04\/substitute-simple-300x223.png 300w\" sizes=\"(max-width: 350px) 100vw, 350px\" \/><\/figure>\n\n\n\n<p>It works great, but look at what happens if there is somebody with two names.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"350\" height=\"80\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2020\/04\/incorrect.png\" alt=\"\" class=\"wp-image-5162\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2020\/04\/incorrect.png 350w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2020\/04\/incorrect-300x69.png 300w\" sizes=\"(max-width: 350px) 100vw, 350px\" \/><\/figure>\n\n\n\n<p>There are many cases that this is what you need, but in our case, we want Excel to place a single comma, after the first word.<\/p>\n\n\n\n<p>That&#8217;s easy, all you need to do is to add is an optional parameter to the SUBSTITUTE function.<\/p>\n\n\n\n<p>This parameter specifies how many times you want to make a substitute. Because we want to add a single comma, therefore we add number 1.<\/p>\n\n\n\n<pre class=\"wp-block-code\"><code>=SUBSTITUTE(A2,\" \",\", \", 1)<\/code><\/pre>\n\n\n\n<p>After this change, our example is going to look like this:<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"350\" height=\"280\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2020\/04\/substitute-additional-parameter.png\" alt=\"\" class=\"wp-image-5163\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2020\/04\/substitute-additional-parameter.png 350w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2020\/04\/substitute-additional-parameter-300x240.png 300w\" sizes=\"(max-width: 350px) 100vw, 350px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">REPLACE and FIND<\/h3>\n\n\n\n<p>The second example is a combination of functions: <a href=\"https:\/\/officetuts.net\/excel\/en\/functions\/replace\">REPLACE<\/a> and <a href=\"https:\/\/officetuts.net\/excel\/en\/functions\/find\">FIND<\/a>.<\/p>\n\n\n\n<pre class=\"wp-block-code\"><code>=REPLACE(A2,FIND(\" \",A2),0,\",\")<\/code><\/pre>\n\n\n\n<p>It&#8217;s going to return the same result as the formula with the SUBSTITUTE function.<\/p>\n\n\n\n<p>Before I explain how the <strong>REPLACE<\/strong> function works, let&#8217;s see what <strong>FIND<\/strong> does in our example.<\/p>\n\n\n\n<p>Type this formula into cell <strong>B2<\/strong>, and <a href=\"https:\/\/officetuts.net\/excel\/en\/training\/autofill\">autofill<\/a> for the rest of the cells:<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"272\" height=\"280\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2020\/04\/find-function.png\" alt=\"\" class=\"wp-image-5164\"\/><\/figure>\n\n\n\n<p>The FIND function returns the position of the first argument in a cell. In our case, the first occurrence of space.<\/p>\n\n\n\n<p>Now, when we know that, let&#8217;s analyze the whole formula.<\/p>\n\n\n\n<pre class=\"wp-block-code\"><code>=REPLACE(A2,FIND(\" \",A2),0,\",\")<\/code><\/pre>\n\n\n\n<p>First, the <strong>REPLACE<\/strong> function takes a text to change.<\/p>\n\n\n\n<p>In the second argument, the <strong>FIND<\/strong> function returns a position of the first occurrence of space.<\/p>\n\n\n\n<p>The third argument specifies how many characters we want to replace. We don&#8217;t want to replace any characters, because we just want to insert a comma before space.<\/p>\n\n\n\n<p>In the last argument, we have to specify which character we want to insert. It&#8217;s a comma in our case.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>When you deal with several cells inside your spreadsheet data, adding commas manually in particular places inside cells may be a good decision,&#8230;<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[23],"tags":[190],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Add Commas in Excel<\/title>\n<meta name=\"description\" content=\"Learn how to use formulas to add commas to spreadsheet data. 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