{"id":5489,"date":"2021-02-02T10:55:39","date_gmt":"2021-02-02T10:55:39","guid":{"rendered":"http:\/\/officetuts.net\/excel\/?p=5489"},"modified":"2024-03-29T13:43:49","modified_gmt":"2024-03-29T13:43:49","slug":"find-multiple-values","status":"publish","type":"post","link":"https:\/\/officetuts.net\/excel\/formulas\/find-multiple-values\/","title":{"rendered":"Find Multiple Values in Excel"},"content":{"rendered":"\n<div class=\"wp-block-file\"><a id=\"wp-block-file--media-fb287125-2a8d-4352-9d84-6fbfa661afd4\" href=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/12\/Find-Multiple-Values-in-Excel.xlsx\">Find-Multiple-Values-in-Excel<\/a><a href=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/12\/Find-Multiple-Values-in-Excel.xlsx\" class=\"wp-block-file__button wp-element-button\" download aria-describedby=\"wp-block-file--media-fb287125-2a8d-4352-9d84-6fbfa661afd4\">Download File<\/a><\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Find and Replace<\/h2>\n\n\n\n<p>The easiest way to find multiple values in Excel is to use the <strong>Find<\/strong> feature.<\/p>\n\n\n\n<p>First, select the cells you want to be searched.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"265\" height=\"120\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/02\/example-select-multiple-values.png\" alt=\"\" class=\"wp-image-5491\"\/><\/figure>\n\n\n\n<p>Then navigate to <strong>Home &gt;&gt; Editing &gt;&gt; Find &amp; Select &gt;&gt; Find<\/strong>. You can also use the <strong>Ctrl + F<\/strong> keyboard shortcut for quick access.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"443\" height=\"194\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/02\/find-and-replace.png\" alt=\"\" class=\"wp-image-5492\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/02\/find-and-replace.png 443w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/02\/find-and-replace-300x131.png 300w\" sizes=\"(max-width: 443px) 100vw, 443px\" \/><\/figure>\n\n\n\n<p>Click the <strong>Find All<\/strong> button to search the entire selected area. It will show a list of cells meeting the criterion.<\/p>\n\n\n\n<p>Without doing anything else, press <strong>Ctrl + A<\/strong> shortcut to select all of them.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"443\" height=\"294\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/02\/find-and-replace-select-all.png\" alt=\"\" class=\"wp-image-5493\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/02\/find-and-replace-select-all.png 443w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/02\/find-and-replace-select-all-300x199.png 300w\" sizes=\"(max-width: 443px) 100vw, 443px\" \/><\/figure>\n\n\n\n<p>Click <strong>Close<\/strong>.<\/p>\n\n\n\n<p>Now, instead of all the previously selected values, only three cells are selected &#8211; the ones with the phrase &#8220;John&#8221;.<\/p>\n\n\n\n<p>If you click <strong>Options &gt;&gt;<\/strong>, before clicking <strong>Find All<\/strong>, you can find additional settings, for example, you can force Excel to search text that matches the case.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">FILTER Function for Excel 365<\/h2>\n\n\n\n<p>The <strong>VLOOKUP<\/strong> function is very useful if you want to find a value based on a lookup value. It only works for <a href=\"https:\/\/officetuts.net\/excel\/formulas\/excel-list-unique-values\/\">unique values<\/a>. If the are <a href=\"https:\/\/officetuts.net\/excel\/formulas\/count-duplicate-values\/\">duplicates<\/a>, the function will return only the first of them.<\/p>\n\n\n\n<p>So, if the table contains multiple lookup values, this function is not going to work.<\/p>\n\n\n\n<p>If you want VLOOKUP functionality with <a href=\"https:\/\/officetuts.net\/excel\/formulas\/return-multiple-values-in-one-cell\/\">multiple values<\/a>, you can use the <strong>FILTER<\/strong> function. It is extremely easy to use.<\/p>\n\n\n\n<p>This function is only available for Excel 365 subscribers, so if you are using a different version of Excel, it&#8217;s not going to work for you.<\/p>\n\n\n\n<p>Let&#8217;s see how it looks like using this example:<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"232\" height=\"163\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/02\/example-multiple-orders.png\" alt=\"\" class=\"wp-image-5494\"\/><\/figure>\n\n\n\n<p>Now, we are going to display all orders of John Doe.<\/p>\n\n\n\n<p>First, let&#8217;s use the VLOOKUP function. Insert this formula into cell <strong>B10<\/strong>.<\/p>\n\n\n\n<pre class=\"wp-block-code\"><code>=VLOOKUP(A10,A2:B6,2,FALSE)<\/code><\/pre>\n\n\n\n<p>The formula returns the first John Doe&#8217;s order on the list.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"232\" height=\"240\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/02\/vlookup-orders.png\" alt=\"\" class=\"wp-image-5495\"\/><\/figure>\n\n\n\n<p>But two other orders should be included.<\/p>\n\n\n\n<p>Now, let&#8217;s use the <strong>FILTER<\/strong> function.<\/p>\n\n\n\n<p>Insert the new formula into cell <strong>B10<\/strong>:<\/p>\n\n\n\n<pre class=\"wp-block-code\"><code>=FILTER(B2:B6, A2:A6=A10)<\/code><\/pre>\n\n\n\n<p>This is the result:<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"232\" height=\"280\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/02\/filter-formula.png\" alt=\"\" class=\"wp-image-5498\"\/><\/figure>\n\n\n\n<p>It&#8217;s very easy and fun to use, but it&#8217;s not available in the previous versions of Excel. Let&#8217;s find out how we can create a formula that works similarly for someone who doesn&#8217;t use Excel 365.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">INDEX function<\/h2>\n\n\n\n<p>We are going to use the <strong>INDEX<\/strong> function to achieve a result similar to that of the <strong>FILTER<\/strong> function. Enter this formula in cell <strong>B2<\/strong>:<\/p>\n\n\n\n<pre class=\"wp-block-code\"><code>=INDEX($A$1:$B$6,SMALL(IF($A$1:$A$6=$A$10,ROW($A$1:$A$6)),ROW(1:1)),2)<\/code><\/pre>\n\n\n\n<p>This formula returns the first occurrence of John Doe&#8217;s order: <strong>A281<\/strong>.<\/p>\n\n\n\n<p>If you <a href=\"https:\/\/officetuts.net\/excel\/en\/training\/autofill\">Autofill<\/a> the remaining cells you are going to get the remaining orders.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"232\" height=\"121\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/02\/autofill-orders.png\" alt=\"\" class=\"wp-image-5496\"\/><\/figure>\n\n\n\n<p>Let&#8217;s break this formula into smaller pieces:<\/p>\n\n\n\n<pre class=\"wp-block-code\"><code>=IF($A$1:$A$6=$A$10,ROW($A$1:$A$6))<\/code><\/pre>\n\n\n\n<p>If a cell in range <strong>A1:A6<\/strong> equals <strong>A10<\/strong> (John Doe), then it returns row number, otherwise, it returns <strong>FALSE<\/strong>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"193\" height=\"161\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/02\/if-row-1.png\" alt=\"\" class=\"wp-image-5499\"\/><\/figure>\n\n\n\n<p>2, 4, and 5 are the rows where the name &#8220;John Doe&#8221; is present.<\/p>\n\n\n\n<p>The next part of the formula uses the <strong>SMALL<\/strong> function, which returns the n-th smallest value.<\/p>\n\n\n\n<pre class=\"wp-block-code\"><code>=SMALL(IF($A$1:$A$6=$A$10,ROW($A$1:$A$6)),ROW(1:1))<\/code><\/pre>\n\n\n\n<p><strong>ROW(1:1)<\/strong> returns the first row. If you use the Autofill, it&#8217;s going to return 1, 2, 3, etc. row number.<\/p>\n\n\n\n<p>The formula will return the numbers: 2, 4, and 5.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"193\" height=\"101\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/02\/return-all-numbers.png\" alt=\"\" class=\"wp-image-5500\"\/><\/figure>\n\n\n\n<p>The INDEX function returns the value at a given position.<\/p>\n\n\n\n<pre class=\"wp-block-code\"><code>=INDEX(array, row_number, column_number)<\/code><\/pre>\n\n\n\n<p>The array is a range <strong>A1:A6<\/strong>. Row numbers are 2, 4, 5. The column number is 2.<\/p>\n\n\n\n<pre class=\"wp-block-code\"><code>=INDEX($A$1:$B$6,SMALL(IF($A$1:$A$6=$A$10,ROW($A$1:$A$6)),ROW(1:1)),2)<\/code><\/pre>\n\n\n\n<p>If you enter these formulas, you are going to get the same result:<\/p>\n\n\n\n<pre class=\"wp-block-code\"><code>=INDEX($A$1:$B$6, 2, 2)\n=INDEX($A$1:$B$6, 4, 2)\n=INDEX($A$1:$B$6, 5, 2)<\/code><\/pre>\n\n\n\n<h2 class=\"wp-block-heading\">Getting rid of errors<\/h2>\n\n\n\n<p>If you try to <a href=\"https:\/\/officetuts.net\/excel\/training\/autofill\/\">Autofill<\/a> these values beyond matching elements, you are going to get the <strong>#NUM!<\/strong> error.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"232\" height=\"161\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/02\/num-error.png\" alt=\"\" class=\"wp-image-5501\"\/><\/figure>\n\n\n\n<p>To fix it, you have to use this formula, that deals with this problem:<\/p>\n\n\n\n<pre class=\"wp-block-code\"><code>=IF(ISERROR(INDEX($A$1:$B$6,SMALL(IF($A$1:$A$6=$A$10,ROW($A$1:$A$6)),ROW(1:1)),2)),\"\",INDEX($A$1:$B$6,SMALL(IF($A$1:$A$6=$A$10,ROW($A$1:$A$6)),ROW(1:1)),2))<\/code><\/pre>\n\n\n\n<p>You can learn more about the index function and how you can use it to <a href=\"https:\/\/officetuts.net\/excel\/en\/formulas\/index-match-or-vlookup-to-return-multiple-values\">return multiple results<\/a>, read article on this subject.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Multiple values in a single cell<\/h2>\n\n\n\n<p>If you prefer to have all orders inside a single cell, separated by a comma, you can do it by creating a formula that contains both the <strong>FILTER<\/strong> and <strong>TEXTJOIN<\/strong> functions.<\/p>\n\n\n\n<p>TEXTJOIN joins a range of text strings inside a single cell.<\/p>\n\n\n\n<p>Insert this formula to cell <strong>B10<\/strong>:<\/p>\n\n\n\n<pre class=\"wp-block-code\"><code>=TEXTJOIN(\", \", TRUE, FILTER(B2:B6, A2:A6=A10))<\/code><\/pre>\n\n\n\n<p>This is how the result looks like:<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"232\" height=\"240\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/02\/multiple-orders-single-cell.png\" alt=\"\" class=\"wp-image-5502\"\/><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>Find and Replace The easiest way to find multiple values in Excel is to use the Find feature. First, select the cells you&#8230;<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[23],"tags":[170,190],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Find Multiple Values in Excel<\/title>\n<meta name=\"description\" content=\"Learn how to find multiple values in #Excel using the Find feature and the FILTER function, available for Excel 365 subscribers. 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