{"id":586,"date":"2018-06-28T12:19:39","date_gmt":"2018-06-28T12:19:39","guid":{"rendered":"http:\/\/officetuts.net\/excel\/?p=586"},"modified":"2024-03-30T11:00:57","modified_gmt":"2024-03-30T11:00:57","slug":"paste-special","status":"publish","type":"post","link":"https:\/\/officetuts.net\/excel\/training\/paste-special\/","title":{"rendered":"Paste Special in Excel"},"content":{"rendered":"\n

In addition to the standard data pasting, Excel allows you to paste data in a special way. Unlike normal pasting, in Paste Special<\/strong> you have more control over how the pasted content will look like. The Paste Special <\/strong>works only when you copy (not cut) the contents of a cell.<\/p>\n\n\n\n

In order to use the Paste Special<\/strong> feature, copy the contents of the selected cells and choose a place where you want to paste these values. Use the right-click to open the contextual menu.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

Here, you will find the most popular options for pasting. If none of them meets your needs, you can click the triangle on the right side of Paste Special<\/strong> to display additional options.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

The paste options are divided into three groups: Paste<\/strong>, Paste values<\/strong>, and Other Paste Options<\/strong>.<\/p>\n\n\n\n

Paste<\/h2>\n\n\n\n

Paste (P)<\/h3>\n\n\n\n

This is the standard method for pasting data<\/a>. It has the same effect as using the Ctrl + V<\/span><\/strong> keyboard shortcut.<\/p>\n\n\n\n

Formulas (F)<\/h3>\n\n\n\n

In this case, Excel remembers that the pasted data has to be treated as a formula. Sometimes when you open more than one instance of Excel and then you use the standard paste method (Ctrl + V<\/span><\/strong>), it might be treated as an ordinary value. Therefore, in such cases, it is safer to use Copy as Formula<\/strong>.<\/p>\n\n\n\n

Formulas & Number Formatting (O)<\/h3>\n\n\n\n

In this pasting method, the pasted value keeps the format. For example, 4.0934%<\/strong> is pasted as 4.0934%<\/strong> and not, for example as 4.09%<\/strong>.<\/p>\n\n\n\n

Keep Source Formatting (K)<\/h3>\n\n\n\n

This method is similar to the one above. The difference is that this method also copies such changes as font and background formatting.<\/p>\n\n\n\n

No Borders (B)<\/h3>\n\n\n\n

If you copy from the cell with borders and then you paste the data to another cell, all the formatting but borders are copied.<\/p>\n\n\n\n

Keep Source Column Widths (W)<\/h3>\n\n\n\n

Pastes cells in the same way as the Keep Source Formatting<\/strong> method. The only difference is that it copies also the width of the column.<\/p>\n\n\n\n

Transpose (T)<\/h3>\n\n\n\n

You can use this method if you want to switch columns and rows.<\/p>\n\n\n\n

Paste Values<\/h2>\n\n\n\n

Values (V)<\/h3>\n\n\n\n

Let\u2019s suppose that the cell displays value 6<\/strong>, but, in fact, this is the formula (=2+1+3<\/strong>). With this type of pasting the value 6<\/strong>, not the formula is copied.<\/p>\n\n\n\n

If you enter 4.0954% + 1%<\/strong> then the displayed text will be 5.10%<\/strong> (rounded 5.0954%<\/strong>). Paste this value using the Values<\/strong> method and it will be displayed as 0.050954<\/strong>.<\/p>\n\n\n\n

Values & Number Formatting (A)<\/h3>\n\n\n\n

Let\u2019s use the formula from the previous example (=4.0954% + 1%<\/strong>). In this case, the formatting will be preserved. However, it won\u2019t be remembered as a formula, but as value 5.0954%<\/strong>.<\/p>\n\n\n\n

Values & Source Formatting (E)<\/h3>\n\n\n\n

This pasting method is similar to Values & Number Formatting<\/strong>, with the difference that it also preserves cell formatting.<\/p>\n\n\n\n

Other Paste Options<\/h2>\n\n\n\n

Formatting (R)<\/h3>\n\n\n\n

In this case, we don\u2019t copy the cell value, but its formatting (background color, size, font color<\/a>, etc.).<\/p>\n\n\n\n

Paste Link (N)<\/h3>\n\n\n\n

This method pastes a link to the copied cell. If you copy cell A1<\/strong> to B1,<\/strong> then cell B1<\/strong> will contain a link to cell A1 (=$A$1)<\/strong>. That means, that when you change the contents of cell A1,<\/strong> the contents of cell B2<\/strong> will change automatically. In this case, the formatting is not preserved.<\/p>\n\n\n\n

Picture (U)<\/h3>\n\n\n\n

Pastes the contents of a cell together with formatting and saves it as a picture. Here, you can perform the same operations as on any other image.<\/p>\n\n\n\n

Linked Picture (I)<\/h3>\n\n\n\n

Similar to the previous example it pastes contents as a picture. This time, however, the picture is linked to the copied cell and, therefore, it is updated every time you change the contents of the cell.<\/p>\n\n\n\n

The Paste Special button<\/h2>\n\n\n\n

If you need more options, click the Paste Special<\/strong> button.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

Here, you will find such features as automatic addition, subtraction, division or multiplication. Additionally, you can copy the only width of a column or its validation.<\/p>\n","protected":false},"excerpt":{"rendered":"

In addition to the standard data pasting, Excel allows you to paste data in a special way. Unlike normal pasting, in Paste Special you have…<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[14],"tags":[190],"yoast_head":"\nPaste Special in Excel<\/title>\n<meta name=\"description\" content=\"Learn how to paste data in a special way with Excel's Paste Special feature! 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