{"id":8253,"date":"2021-10-25T14:08:18","date_gmt":"2021-10-25T14:08:18","guid":{"rendered":"https:\/\/officetuts.net\/excel\/?p=8253"},"modified":"2024-03-26T11:08:41","modified_gmt":"2024-03-26T11:08:41","slug":"combine-if-functions-with-conditional-formatting","status":"publish","type":"post","link":"https:\/\/officetuts.net\/excel\/examples\/combine-if-functions-with-conditional-formatting\/","title":{"rendered":"Combine If Functions with Conditional Formatting in Excel"},"content":{"rendered":"\n<p>Conditional formatting might be one of the most useful reporting tools that are available. It is a great way of highlighting things that we want to show.<\/p>\n\n\n\n<p>In the example below, we will show how to combine the <strong>IF function<\/strong> (integrated and not integrated) and conditional formatting.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Combining Integrated If Formulas with Conditional Formatting<\/h2>\n\n\n\n<p>For our example, we are going to use a list of NBA players and their points total from one night.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"250\" height=\"240\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/10\/table-description-automatically-generated-12.png\" alt=\"Table\n\nDescription automatically generated\" class=\"wp-image-8255\"\/><\/figure>\n\n\n\n<p>We want to highlight all the players that had <strong>equal or less than 20 points<\/strong>, and fill the cells with their names in red color.<\/p>\n\n\n\n<p>To do this, we will select our <strong>range (A2:A11)<\/strong> and then go to <strong>Home &gt;&gt; Conditional Formatting &gt;&gt; New Rule:<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"201\" height=\"420\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/10\/graphical-user-interface-application-description-7.png\" alt=\"Graphical user interface, application\n\nDescription automatically generated\" class=\"wp-image-8256\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/10\/graphical-user-interface-application-description-7.png 201w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/10\/graphical-user-interface-application-description-7-144x300.png 144w\" sizes=\"(max-width: 201px) 100vw, 201px\" \/><\/figure>\n\n\n\n<p>Under the options on a pop-up that appears, we will choose the last option: <strong>Use a formula to determine which cells to format<\/strong>.<\/p>\n\n\n\n<p>We cannot input the <strong>IF function<\/strong> in a standard form in Conditional Formatting, but the last option in <strong>New Formatting Rule<\/strong> already defines that the values where a certain condition is met will be formatted, which is the same thing that the <strong>IF function<\/strong> does. We can say that the <strong>IF function<\/strong> is integrated in this way in <strong>conditional formatting<\/strong>.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"515\" height=\"372\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/10\/graphical-user-interface-text-application-email-2.png\" alt=\"Graphical user interface, text, application, email\n\nDescription automatically generated\" class=\"wp-image-8257\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/10\/graphical-user-interface-text-application-email-2.png 515w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/10\/graphical-user-interface-text-application-email-2-300x217.png 300w\" sizes=\"(max-width: 515px) 100vw, 515px\" \/><\/figure>\n\n\n\n<p>To get our results, we will input the following formula:<\/p>\n\n\n\n<pre class=\"wp-block-code\"><code>=B2&lt;=20<\/code><\/pre>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"519\" height=\"258\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/10\/graphical-user-interface-application-email-desc.png\" alt=\"Graphical user interface, application, email\n\nDescription automatically generated\" class=\"wp-image-8258\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/10\/graphical-user-interface-application-email-desc.png 519w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/10\/graphical-user-interface-application-email-desc-300x149.png 300w\" sizes=\"(max-width: 519px) 100vw, 519px\" \/><\/figure>\n\n\n\n<p>We will define that all of these cells are highlighted in green:<\/p>\n\n\n\n<p>When we click <strong>OK<\/strong>, we will get the following results in our table:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"253\" height=\"247\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/10\/table-description-automatically-generated-with-me-5.png\" alt=\"Table\n\nDescription automatically generated with medium confidence\" class=\"wp-image-8259\"\/><\/figure>\n\n\n\n<p>We can also combine <strong>AND, OR, or NOT functions<\/strong> with this option. For example, we will highlight all the players who scored <strong>more than 20 points<\/strong> and <strong>less than 25<\/strong>.<\/p>\n\n\n\n<p>Since we do not have a large data set, we realize that Kyrie Irving, James Harden, and Giannis Antetokounmpo will be highlighted.<\/p>\n\n\n\n<p>We will select our range again and do the same steps as in the first example. Our formula will be a little bit different:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"517\" height=\"372\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/10\/graphical-user-interface-text-application-email-3.png\" alt=\"Graphical user interface, text, application, email\n\nDescription automatically generated\" class=\"wp-image-8260\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/10\/graphical-user-interface-text-application-email-3.png 517w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/10\/graphical-user-interface-text-application-email-3-300x216.png 300w\" sizes=\"(max-width: 517px) 100vw, 517px\" \/><\/figure>\n\n\n\n<p>When we <strong>click OK<\/strong>, these players will be highlighted in yellow:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"253\" height=\"240\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/10\/a-picture-containing-table-description-automatica-2.png\" alt=\"A picture containing table\n\nDescription automatically generated\" class=\"wp-image-8261\"\/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Combining If Formulas with Conditional Formatting<\/h2>\n\n\n\n<p>Since we cannot use <strong>IF formulas<\/strong> directly with conditional formatting, we will input the <strong>IF formula<\/strong> in the <strong>C column<\/strong>. We will define that the word <strong>\u201cTRUE\u201d<\/strong> is written for all players who scored <strong>less than 20 points<\/strong> and <strong>more than 25 points<\/strong>. Word <strong>\u201cFALSE\u201d<\/strong> will be shown otherwise.<\/p>\n\n\n\n<p>Our formula is as follows:<\/p>\n\n\n\n<pre class=\"wp-block-code\"><code>=IF(OR(B2&lt;20,B2&gt;25),\"TRUE\",\"FALSE\")<\/code><\/pre>\n\n\n\n<p>We will get the following results:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"323\" height=\"242\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/10\/timeline-description-automatically-generated-with-1.png\" alt=\"Timeline\n\nDescription automatically generated with low confidence\" class=\"wp-image-8263\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/10\/timeline-description-automatically-generated-with-1.png 323w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/10\/timeline-description-automatically-generated-with-1-300x225.png 300w\" sizes=\"(max-width: 323px) 100vw, 323px\" \/><\/figure>\n\n\n\n<p>Now we can format <strong>column C<\/strong> based on these values. We will select <strong>range C2:C11<\/strong> and go to <strong>Home &gt;&gt; Conditional Formatting &gt;&gt; Highlight Cells Rules &gt;&gt; Text that Contains:<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"478\" height=\"138\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/10\/graphical-user-interface-text-application-descr-7.png\" alt=\"Graphical user interface, text, application\n\nDescription automatically generated\" class=\"wp-image-8264\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/10\/graphical-user-interface-text-application-descr-7.png 478w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/10\/graphical-user-interface-text-application-descr-7-300x87.png 300w\" sizes=\"(max-width: 478px) 100vw, 478px\" \/><\/figure>\n\n\n\n<p>On a pop-up window that appears, we will input the word <strong>\u201cTRUE\u201d<\/strong>. We will highlight these cells with red color:<\/p>\n\n\n\n<p>Once we click <strong>OK<\/strong>, only these cells in <strong>column C<\/strong> will be highlighted:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"322\" height=\"243\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/10\/timeline-description-automatically-generated-with-2.png\" alt=\"Timeline\n\nDescription automatically generated with low confidence\" class=\"wp-image-8265\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/10\/timeline-description-automatically-generated-with-2.png 322w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/10\/timeline-description-automatically-generated-with-2-300x226.png 300w\" sizes=\"(max-width: 322px) 100vw, 322px\" \/><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>Conditional formatting might be one of the most useful reporting tools that are available. It is a great way of highlighting things that&#8230;<\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[21],"tags":[190],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Combine If Functions with Conditional Formatting in Excel<\/title>\n<meta name=\"description\" content=\"Learn how to combine the IF function integrated and not integrated, with conditional formatting to create highlights in Excel.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/officetuts.net\/excel\/examples\/combine-if-functions-with-conditional-formatting\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta 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