{"id":8417,"date":"2021-11-17T14:22:12","date_gmt":"2021-11-17T14:22:12","guid":{"rendered":"https:\/\/officetuts.net\/excel\/?p=8417"},"modified":"2024-03-28T11:46:44","modified_gmt":"2024-03-28T11:46:44","slug":"number-filtered-cells","status":"publish","type":"post","link":"https:\/\/officetuts.net\/excel\/examples\/number-filtered-cells\/","title":{"rendered":"Numbering Filtered Cells"},"content":{"rendered":"\n<div class=\"wp-block-file\"><a id=\"wp-block-file--media-7648480d-ff6b-482d-823a-980d08401dea\" href=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/01\/Number-Filtered-Cells.xlsx\">Number-Filtered-Cells<\/a><a href=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2023\/01\/Number-Filtered-Cells.xlsx\" class=\"wp-block-file__button wp-element-button\" download aria-describedby=\"wp-block-file--media-7648480d-ff6b-482d-823a-980d08401dea\">Download File<\/a><\/div>\n\n\n\n<p>We have already explained how to number our rows in Excel in various ways, and how to format these numbers.<\/p>\n\n\n\n<p>In the example below, we will show how to number the rows that are filtered in Excel.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Number the Filtered Rows<\/h2>\n\n\n\n<p>For our example, we will use the table with NBA players, and their statistics from several categories: points, rebounds, assists, and turnovers:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"576\" height=\"269\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/11\/table-description-automatically-generated-11.png\" alt=\"Table\n\nDescription automatically generated\" class=\"wp-image-8419\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/11\/table-description-automatically-generated-11.png 576w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/11\/table-description-automatically-generated-11-300x140.png 300w\" sizes=\"(max-width: 576px) 100vw, 576px\" \/><\/figure>\n\n\n\n<p>We will create another row that will be the new <strong>column A<\/strong>, and we will input the ordering numbers for our players:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"639\" height=\"260\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/11\/table-description-automatically-generated-12.png\" alt=\"Table\n\nDescription automatically generated\" class=\"wp-image-8420\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/11\/table-description-automatically-generated-12.png 639w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/11\/table-description-automatically-generated-12-300x122.png 300w\" sizes=\"(max-width: 639px) 100vw, 639px\" \/><\/figure>\n\n\n\n<p>If we now filter only the players from the <strong>Eastern conference<\/strong>, we will notice that these numbers will not change, i.e. that we do not have the new order:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"642\" height=\"141\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/11\/table-description-automatically-generated-with-me-1.png\" alt=\"Table\n\nDescription automatically generated with medium confidence\" class=\"wp-image-8421\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/11\/table-description-automatically-generated-with-me-1.png 642w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/11\/table-description-automatically-generated-with-me-1-300x66.png 300w\" sizes=\"(max-width: 642px) 100vw, 642px\" \/><\/figure>\n\n\n\n<p>To make this work, we need to use the <strong>SUBTOTAL formula<\/strong>.<\/p>\n\n\n\n<p>We will now remove the filter and delete the numbers in <strong>column A<\/strong>. In <strong>cell A2<\/strong> we will input <strong>number 1<\/strong> and in <strong>cell A3<\/strong> we will input the following formula:<\/p>\n\n\n\n<pre class=\"wp-block-code\"><code>=SUBTOTAL(3,B$2:B2)+1<\/code><\/pre>\n\n\n\n<p>The <strong>SUBTOTAL function<\/strong> allows us to create groups and after that to perform various functions, such as <strong>SUM, COUNT, MAX, <\/strong>etc.<\/p>\n\n\n\n<p>When we create it, we first need to choose the function (by the number) among many:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"249\" height=\"288\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/11\/graphical-user-interface-table-description-autom-6.png\" alt=\"Graphical user interface, table\n\nDescription automatically generated\" class=\"wp-image-8422\"\/><\/figure>\n\n\n\n<p>We will choose the <strong>COUNTA function<\/strong> for our needs. Then we need to define the reference cell. In our case, it will be the range that is the combination of the first cell in <strong>column B<\/strong>&#8211; <strong>cell B2<\/strong>, which will be locked, and <strong>cell B2<\/strong> (which will be changed when dragged). We will then add the <strong>number 1<\/strong> to this number.<\/p>\n\n\n\n<p>Results in <strong>cell A3<\/strong> will be <strong>number 2 (1+1),<\/strong> in cell <strong>A4 3 (1+2)<\/strong>, etc.<\/p>\n\n\n\n<p>We will drag this formula till the end of our list:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"645\" height=\"271\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/11\/table-description-automatically-generated-13.png\" alt=\"Table\n\nDescription automatically generated\" class=\"wp-image-8423\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/11\/table-description-automatically-generated-13.png 645w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/11\/table-description-automatically-generated-13-300x126.png 300w\" sizes=\"(max-width: 645px) 100vw, 645px\" \/><\/figure>\n\n\n\n<p>We will then filter only Eastern conferences in our table:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"638\" height=\"142\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/11\/table-description-automatically-generated-with-me-2.png\" alt=\"Table\n\nDescription automatically generated with medium confidence\" class=\"wp-image-8424\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/11\/table-description-automatically-generated-with-me-2.png 638w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/11\/table-description-automatically-generated-with-me-2-300x67.png 300w\" sizes=\"(max-width: 638px) 100vw, 638px\" \/><\/figure>\n\n\n\n<p>You can notice that although Kyrie Irving was numbered as player <strong>number 6<\/strong> in the original table, he is now second on our list, and thus has the <strong>number 2<\/strong> by his name.<\/p>\n\n\n\n<p>This functions on a basis that the <strong>SUBTOTAL formula<\/strong> only observes the filtered data in our list, and it changed accordingly.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>We have already explained how to number our rows in Excel in various ways, and how to format these numbers. In the example&#8230;<\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[21],"tags":[170,190],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Numbering Filtered Cells<\/title>\n<meta name=\"description\" content=\"Learn how to number filtered cells in Excel using the SUBTOTAL formula. 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Download the NBA player stats table and follow along with the tutorial.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/officetuts.net\/excel\/examples\/number-filtered-cells\/\" \/>\n<meta property=\"article:published_time\" content=\"2021-11-17T14:22:12+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2024-03-28T11:46:44+00:00\" \/>\n<meta property=\"og:image\" content=\"http:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/11\/table-description-automatically-generated-11.png\" \/>\n<meta name=\"author\" content=\"Harun Spahic\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Harun Spahic\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"2 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/officetuts.net\/excel\/examples\/number-filtered-cells\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/officetuts.net\/excel\/examples\/number-filtered-cells\/\"},\"author\":{\"name\":\"Harun Spahic\",\"@id\":\"https:\/\/officetuts.net\/excel\/#\/schema\/person\/694491c70f776081acdac4ae41f222a2\"},\"headline\":\"Numbering Filtered Cells\",\"datePublished\":\"2021-11-17T14:22:12+00:00\",\"dateModified\":\"2024-03-28T11:46:44+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/officetuts.net\/excel\/examples\/number-filtered-cells\/\"},\"wordCount\":343,\"publisher\":{\"@id\":\"https:\/\/officetuts.net\/excel\/#\/schema\/person\/41b0b6996aaa4c4127f86f3d24452d42\"},\"image\":{\"@id\":\"https:\/\/officetuts.net\/excel\/examples\/number-filtered-cells\/#primaryimage\"},\"thumbnailUrl\":\"http:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/11\/table-description-automatically-generated-11.png\",\"keywords\":[\"file\",\"pinterest\"],\"articleSection\":[\"examples\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/officetuts.net\/excel\/examples\/number-filtered-cells\/\",\"url\":\"https:\/\/officetuts.net\/excel\/examples\/number-filtered-cells\/\",\"name\":\"Numbering Filtered Cells\",\"isPartOf\":{\"@id\":\"https:\/\/officetuts.net\/excel\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/officetuts.net\/excel\/examples\/number-filtered-cells\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/officetuts.net\/excel\/examples\/number-filtered-cells\/#primaryimage\"},\"thumbnailUrl\":\"http:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2021\/11\/table-description-automatically-generated-11.png\",\"datePublished\":\"2021-11-17T14:22:12+00:00\",\"dateModified\":\"2024-03-28T11:46:44+00:00\",\"description\":\"Learn how to number filtered cells in Excel using the SUBTOTAL formula. 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