{"id":873,"date":"2018-06-30T18:44:56","date_gmt":"2018-06-30T18:44:56","guid":{"rendered":"http:\/\/officetuts.net\/excel\/?p=873"},"modified":"2024-03-29T13:43:49","modified_gmt":"2024-03-29T13:43:49","slug":"highlight-duplicate-rows","status":"publish","type":"post","link":"https:\/\/officetuts.net\/excel\/formulas\/highlight-duplicate-rows\/","title":{"rendered":"Highlight Duplicate Rows in Excel"},"content":{"rendered":"\n<p>Depending on the data you have in your worksheet you may use one of the following ways to highlight duplicate rows.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Highlight duplicate rows in one column<\/h2>\n\n\n\n<p>The first one is the most basic. Here, we have only one column, so when we highlight a single cell, we also highlight a single row.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"154\" height=\"220\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/06\/row-in-one-column.png\" alt=\"\" class=\"wp-image-874\"\/><\/figure>\n\n\n\n<p>To highlight duplicate rows, first select cells from&nbsp;<strong>A1<\/strong>&nbsp;to&nbsp;<strong>A9.<\/strong><\/p>\n\n\n\n<p>Go to&nbsp;<strong>HOME &gt;&gt; Styles &gt;&gt; Conditional Formatting &gt;&gt; Highlight Cells Rules<\/strong>&nbsp;and select&nbsp;<a href=\"https:\/\/officetuts.net\/excel\/formulas\/count-duplicate-values\/\">Duplicate Values<\/a>.<\/p>\n\n\n\n<p>A new window will appear.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"383\" height=\"139\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/06\/duplicate-values.png\" alt=\"\" class=\"wp-image-876\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/06\/duplicate-values.png 383w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/06\/duplicate-values-300x109.png 300w\" sizes=\"(max-width: 383px) 100vw, 383px\" \/><\/figure>\n\n\n\n<p>Make sure that you\u2019ve selected&nbsp;<strong>Duplicate<\/strong>&nbsp;and click&nbsp;<strong>OK.<\/strong><\/p>\n\n\n\n<p>All rows which are duplicates are now highlighted.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"154\" height=\"220\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/06\/row-in-one-column-highlighted.png\" alt=\"\" class=\"wp-image-875\"\/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Check multiple columns<\/h2>\n\n\n\n<p>We can\u2019t use the above method if we want to check duplicates by rows, that have more than one column.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"228\" height=\"240\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/06\/two-columns-in-a-row.png\" alt=\"\" class=\"wp-image-877\"\/><\/figure>\n\n\n\n<p>In the above example, each row consists of two columns. So Excel has to take into consideration both&nbsp;<strong>Name&nbsp;<\/strong>and&nbsp;<strong>Surname.<\/strong><\/p>\n\n\n\n<p>Let\u2019s create another column where we <a href=\"https:\/\/officetuts.net\/excel\/formulas\/merge-two-columns\/\">merge both columns<\/a> and call it&nbsp;<strong>Merged.<\/strong><\/p>\n\n\n\n<p>Enter the following formula in cell&nbsp;<strong>C2.<\/strong><\/p>\n\n\n\n<pre class=\"wp-block-preformatted\">=CONCATENATE(A2,B2)<\/pre>\n\n\n\n<p>Use&nbsp;<a href=\"https:\/\/officetuts.net\/excel\/en\/training\/autofill\">autofill<\/a>&nbsp;to fill the rest of the cells and press&nbsp;<strong>F9<\/strong>&nbsp;to refresh the workspace.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"331\" height=\"241\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/06\/merged-columns.png\" alt=\"\" class=\"wp-image-878\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/06\/merged-columns.png 331w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/06\/merged-columns-300x218.png 300w\" sizes=\"(max-width: 331px) 100vw, 331px\" \/><\/figure>\n\n\n\n<p>Now, when we use&nbsp;<strong>HOME &gt;&gt; Styles &gt;&gt; Conditional Formatting &gt;&gt; Highlight Cells Rules &gt;&gt; Duplicate Values\u2026<\/strong>on column&nbsp;<strong>C<\/strong>&nbsp;only this column will be highlighted.<\/p>\n\n\n\n<p>In order to highlight all columns (<strong>A<\/strong>,\u00a0<strong>B,<\/strong>\u00a0and\u00a0<strong>C<\/strong>), we have to use rules.<\/p>\n\n\n\n<ol>\n<li>Select cells from&nbsp;<strong>A1<\/strong>&nbsp;to&nbsp;<strong>C10.<\/strong><\/li>\n\n\n\n<li>Go to&nbsp;<strong>HOME &gt;&gt; Styles &gt;&gt; Conditional Formatting<\/strong>&nbsp;and click&nbsp;<strong>New Rule\u2026<\/strong>.<\/li>\n\n\n\n<li>Click&nbsp;<strong>Use a formula to determine which cells to format<\/strong>.<\/li>\n\n\n\n<li>Click the&nbsp;<strong>Format\u2026<\/strong>&nbsp;button to choose a color.<\/li>\n\n\n\n<li>Enter the following formula:&nbsp;<strong>=COUNTIF($C$1:$C$10,$C1)&gt;1<\/strong>.<\/li>\n\n\n\n<li>Click&nbsp;<strong>OK.<\/strong><\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"387\" height=\"372\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/06\/new-formatting-rule.png\" alt=\"\" class=\"wp-image-879\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/06\/new-formatting-rule.png 387w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/06\/new-formatting-rule-300x288.png 300w\" sizes=\"(max-width: 387px) 100vw, 387px\" \/><\/figure>\n\n\n\n<p>This is the final example.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"330\" height=\"240\" src=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/06\/final-example-1.png\" alt=\"\" class=\"wp-image-880\" srcset=\"https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/06\/final-example-1.png 330w, https:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2018\/06\/final-example-1-300x218.png 300w\" sizes=\"(max-width: 330px) 100vw, 330px\" \/><\/figure>\n\n\n\n<p><strong>Formula analysis:<\/strong><\/p>\n\n\n\n<p>The COUNTIF function takes two arguments:<\/p>\n\n\n\n<p><strong>Range:<\/strong><\/p>\n\n\n\n<pre class=\"wp-block-preformatted\">=COUNTIF($C$1:$C$10, $C1)&gt;1<\/pre>\n\n\n\n<p><strong>Criteria:<\/strong><\/p>\n\n\n\n<pre class=\"wp-block-preformatted\">=COUNTIF($C$1:$C$10, $C1)&gt;1<\/pre>\n\n\n\n<p>As you can see the criteria is&nbsp;<strong>$C1<\/strong>. There is no <a href=\"https:\/\/officetuts.net\/excel\/examples\/add-dollar-sign\/\">dollar sign<\/a> in front of number&nbsp;<strong>1<\/strong>. That means that the <a href=\"https:\/\/officetuts.net\/excel\/examples\/add-row-number-to-an-excel-table\/\">row number<\/a> is not absolute. In other words, we check each criterion (<strong>C1<\/strong>,&nbsp;<strong>C2,<\/strong>&nbsp;<strong>\u2026<\/strong>,&nbsp;<strong>C10)<\/strong>&nbsp;and compare it to the range (<strong>C1:C10<\/strong>).<\/p>\n\n\n\n<p>Read\u00a0<a href=\"https:\/\/officetuts.net\/excel\/en\/training\/relative-absolute-and-mixed-cell-references\">this lesson<\/a>\u00a0if you want to learn more about\u00a0<strong>absolute and relative cell references<\/strong>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Depending on the data you have in your worksheet you may use one of the following ways to highlight duplicate rows. Highlight duplicate&#8230;<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[23],"tags":[190],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Highlight Duplicate Rows in Excel<\/title>\n<meta name=\"description\" content=\"Learn how to highlight duplicate rows in Excel using conditional formatting. 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