{"id":8872,"date":"2022-02-01T15:55:46","date_gmt":"2022-02-01T15:55:46","guid":{"rendered":"https:\/\/officetuts.net\/excel\/?p=8872"},"modified":"2024-03-26T15:33:07","modified_gmt":"2024-03-26T15:33:07","slug":"format-numbers-in-thousands-and-millions","status":"publish","type":"post","link":"https:\/\/officetuts.net\/excel\/examples\/format-numbers-in-thousands-and-millions\/","title":{"rendered":"Format Numbers in Thousands and Millions in Excel"},"content":{"rendered":"\n
Format-Numbers-in-Thousands-and-Millions-in-Excel<\/a>Download File<\/a><\/div>\n\n\n\n

When you are dealing with large numbers where precision is less important than readability, there are a few methods you can use to display numbers in a way that they are easy to digest.<\/p>\n\n\n\n

Adding thousands separator<\/h2>\n\n\n\n

The first quick way to change the format in which the number is displayed is to add the thousands separator<\/strong>.<\/p>\n\n\n\n

You can find it in Home >> Number<\/strong> group.<\/p>\n\n\n\n

\"Graphical<\/figure>\n\n\n\n

This command will automatically add the decimal part to the end o the number if we used it on an integer or rounds up to two digits after the decimal point.<\/p>\n\n\n\n

\"Table,<\/figure>\n\n\n\n

If you want to get rid of the decimal part, you can click the Decrease Decimal<\/strong> command that is located in the same group.<\/p>\n\n\n\n

\"Graphical<\/figure>\n\n\n\n

Now, the numbers are formated into groups of three numbers:<\/p>\n\n\n\n

\"Table\n\nDescription<\/figure>\n\n\n\n

Using shortcut<\/h2>\n\n\n\n

If you want to add a thousands separator to a single number, you can do it by adding a comma after the first character, but before the third one from the end. So the number should consist of at least 4 digits.<\/p>\n\n\n\n

\"Table\n\nDescription<\/figure>\n\n\n\n

Place a comma between any of these numbers.<\/p>\n\n\n\n

\"Timeline\n\nDescription<\/figure>\n\n\n\n

Press Enter<\/strong>. Now, the numbers are already separated. Notice that there is no decimal value added to the number.<\/p>\n\n\n\n

\"Table\n\nDescription<\/figure>\n\n\n\n

Using a free plugin for separator<\/h2>\n\n\n\n

Another way to quickly add the thousands separator is to use the Excel SEO plugin<\/a>.<\/p>\n\n\n\n

After you add it, navigate to SEO >> Humanize<\/strong>.<\/p>\n\n\n\n

\"Graphical<\/figure>\n\n\n\n

Click to button to expand the menu. The last of them adds the thousands separator to a number.<\/p>\n\n\n\n

\"Graphical<\/figure>\n\n\n\n

With this command, you can add the thousands separator<\/a> to multiple numbers at once. If a number has a decimal part, it’s not taken into consideration.<\/p>\n\n\n\n

This is what it looks like:<\/p>\n\n\n\n

\"Table\n\nDescription<\/figure>\n\n\n\n

Custom format for thousands (K) or millions (M)<\/h2>\n\n\n\n

Another way to display numbers in a way that increases redibility is to add metric prefixes such as K, M, G, etc.<\/p>\n\n\n\n

Name<\/strong><\/td> Symbol<\/strong><\/td> Decimal<\/strong><\/td> Word<\/strong><\/td><\/tr>
kilo <\/td>\nK\n<\/td>\n1 000\n<\/td>\nthousand\n<\/td><\/tr>
\nmega\n<\/td>\nM\n<\/td>\n1 000 000\n<\/td>\nmillion\n<\/td><\/tr>
\ngiga\n<\/td>\nG\n<\/td>\n1 000 000 000\n<\/td>\nbillion\n<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

To add a symbol to a number you have to use custom formatting (Home >> Number >> Number Format >> More Number Formats\u2026<\/strong>).<\/p>\n\n\n\n

You can also access the Format Cells<\/strong> window using the Control + 1<\/strong> keyboard shortcut.<\/p>\n\n\n\n

On the first tab (Number) there are multiple categories. We are interested in the last one: Custom<\/strong>.<\/p>\n\n\n\n

\"Graphical<\/figure>\n\n\n\n

Here, you can add your formatting. First, let’s add the “K” symbol for thousands (both positive and negative):<\/p>\n\n\n\n

#,##0,\"K\";-#,##0,\"K\"<\/code><\/pre>\n\n\n\n
You can modify the formatting for millions (notice additional comma):<\/p>\n\n\n\n
#,##0,,\"M\";-#,##0,,\"M\"<\/code><\/pre>\n\n\n\n
And for billions:<\/p>\n\n\n\n
#,##0,,,\"G\";-#,##0,,,\"G\"<\/code><\/pre>\n\n\n\n
\"Table\n\nDescription<\/figure>\n\n\n\n
The problem with this formatting is that it lacks precision, especially for smaller numbers. We can easily fix that by modifying the number formatting. For thousands it looks like this:<\/p>\n\n\n\n
#,##0.00,\"K\";-#,##0.00,\"K\"<\/code><\/pre>\n\n\n\n
You can add more zeros after the dot to add more precision.<\/p>\n\n\n\n
\"Table\n\nDescription<\/figure>\n\n\n\n
The problem with this approach is that no matter how big is the number, it always uses the same letter.<\/p>\n\n\n\n
Automatically match the letter to the number<\/h2>\n\n\n\n
The easier approach is to use the plugin<\/a> to automatically match a letter to a number. If the number is between -1000 and 1000 then it doesn’t format the number at all, if it’s lower than -1000 and greater than 1000 it adds “K”, etc.<\/p>\n\n\n\n
There are options for integer and three options for floating points.<\/p>\n\n\n\n
\"Graphical<\/figure>\n\n\n\n
This is what the previous example looks like with the plugin.<\/p>\n\n\n\n
\"Table\n\nDescription<\/figure>\n","protected":false},"excerpt":{"rendered":"
When you are dealing with large numbers where precision is less important than readability, there are a few methods you can use to…<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[21],"tags":[170,190,150],"yoast_head":"\nFormat Numbers in Thousands and Millions in Excel<\/title>\n<meta name=\"description\" content=\"Learn how to format numbers in thousands and millions in Excel easily with this step-by-step guide. 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