{"id":8899,"date":"2022-02-04T14:40:00","date_gmt":"2022-02-04T14:40:00","guid":{"rendered":"https:\/\/officetuts.net\/excel\/?p=8899"},"modified":"2024-03-28T13:54:49","modified_gmt":"2024-03-28T13:54:49","slug":"show-labels-instead-of-numbers-on-the-x-axis","status":"publish","type":"post","link":"https:\/\/officetuts.net\/excel\/examples\/show-labels-instead-of-numbers-on-the-x-axis\/","title":{"rendered":"Show Labels Instead of Numbers on the X-axis in the Excel Chart"},"content":{"rendered":"\n
Show-Labels-Instead-of-Numbers-on-the-X-axis<\/a>Download File<\/a><\/div>\n\n\n\n

It is common knowledge that Excel is a great tool for presenting data. When we say that, we do not only mean numerical representation but graphical as well.<\/p>\n\n\n\n

One of the things that can often bother people and which is not easily achieved is to show labels instead of numbers on the x-axis. We will show how to do this in the example below:<\/p>\n\n\n\n

Show Labels Instead of Numbers on the X-axis<\/h2>\n\n\n\n

For our example, we will use the list of students with the different subjects that they attend and their marks from each subject:<\/p>\n\n\n\n

\"A<\/figure>\n\n\n\n

To create a simple chart, we will select our data, then go to Insert >> Charts >> Recommended Charts<\/strong>:<\/p>\n\n\n\n

\"Graphical<\/figure>\n\n\n\n

Once there, we will select Clustered Bar Chart<\/strong>:<\/p>\n\n\n\n

\"Chart\n\nDescription<\/figure>\n\n\n\n

Our chart now looks the same as in the preview above:<\/p>\n\n\n\n

\"Chart,<\/figure>\n\n\n\n

We just changed the title to be \u201cGrades of the students\u201d<\/strong>.<\/p>\n\n\n\n

What we want to achieve now is to make the grades descriptive, in the following order: Not good for 1, OK for 2, Good for 3, Very good for 4, and Excellent for 5.<\/strong><\/p>\n\n\n\n

First, we will click on the numbers that we have on the X-axis and bind them to the number five<\/strong> since that is our maximum grade:<\/p>\n\n\n\n

\"Chart\n\nDescription<\/figure>\n\n\n\n

Now we have the tougher part. We first need to create a new X and Y axis<\/strong>, that will be added to the existing chart. The X-axis<\/strong> will have numbers from 1 to 5<\/strong> and Y will have five zeroes<\/strong>.<\/p>\n\n\n\n

\"Table\n\nDescription<\/figure>\n\n\n\n

We will first add our X-axis<\/strong> by selecting the range J2:J6<\/strong>, then clicking on CTRL + C<\/strong> to copy it, then click on our chart and click CTRL+P<\/strong> to paste our selection. Our chart will have new series added now:<\/p>\n\n\n\n

\"Chart,<\/figure>\n\n\n\n

We can see that we have new series (Series 4)<\/strong>. We will click on our chart, go to Chart Design tab >> Type >> Change Chart Type<\/strong>:<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

We will then choose the last option possible (Combo)<\/strong> and select XY scatter<\/strong> as an option for Series 4<\/strong>:<\/p>\n\n\n\n

\"Graphical<\/figure>\n\n\n\n

Our chart looks like this right now:<\/p>\n\n\n\n

\"Chart,<\/figure>\n\n\n\n

We see the little yellow dots added to the chart. For the next step, we need to change the source data for our Series 4 <\/strong>to be all zeroes<\/strong>. To do so, we will choose the options we have beneath the \u201cNew Y-axis\u201d<\/strong>. The easiest way to do so is to click on the Chart<\/strong>, go to Format tab >> Current Selection<\/strong>, and then choose Series 4<\/strong>:<\/p>\n\n\n\n

\"Graphical<\/figure>\n\n\n\n

We will then simply move the series to be equal range K2:K6<\/strong> instead of range J2:J6<\/strong>:<\/p>\n\n\n\n

\"Graphical<\/figure>\n\n\n\n

Our chart now looks like this:<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

Now our data points are all equal and all on the X-axis<\/strong>. We will select them, right-click on them and then click on Add data labels<\/strong>:<\/p>\n\n\n\n

\"Chart\n\nDescription<\/figure>\n\n\n\n

We will then edit every data label by clicking on it, going to the Formula bar<\/strong>, and then hitting the \u201c=\u201d sign<\/strong>. We will add five grades, as follows: Not good for 1, OK for 2, Good for 3, Very good for 4, and Excellent for 5<\/strong>. This is our chart now:<\/p>\n\n\n\n

\"Chart,<\/figure>\n\n\n\n

What we can do now to make this prettier is to hide our X-axis<\/strong>. We will do it by clicking on the series (yellow dots), and formatting the color of this series to be completely white, which will make it invisible.<\/p>\n\n\n\n

\"Chart,<\/figure>\n\n\n\n

We will move our marks a little bit, and finally, have our chart all ready and set:<\/p>\n\n\n\n

\"Chart,<\/figure>\n","protected":false},"excerpt":{"rendered":"

It is common knowledge that Excel is a great tool for presenting data. When we say that, we do not only mean numerical…<\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[21],"tags":[170,190],"yoast_head":"\nShow Labels Instead of Numbers on the X-axis in the Excel Chart<\/title>\n<meta name=\"description\" content=\"Learn how to show labels instead of numbers on the X-axis in Excel using our step-by-step guide. Download the file and follow along.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/officetuts.net\/excel\/examples\/show-labels-instead-of-numbers-on-the-x-axis\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Show Labels Instead of Numbers on the X-axis in the Excel Chart\" \/>\n<meta property=\"og:description\" content=\"Learn how to show labels instead of numbers on the X-axis in Excel using our step-by-step guide. 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