{"id":9945,"date":"2022-06-07T14:11:54","date_gmt":"2022-06-07T14:11:54","guid":{"rendered":"https:\/\/officetuts.net\/excel\/?p=9945"},"modified":"2024-03-26T12:56:34","modified_gmt":"2024-03-26T12:56:34","slug":"chart-with-positive-and-negative-numbers","status":"publish","type":"post","link":"https:\/\/officetuts.net\/excel\/examples\/chart-with-positive-and-negative-numbers\/","title":{"rendered":"Chart with Positive and Negative Numbers in Excel"},"content":{"rendered":"\n
Excel-Chart-with-Positive-and-Negative-Numbers<\/a>Download File<\/a><\/div>\n\n\n\n

Sometimes you may want to create an Excel chart based on a dataset that has positive and negative numbers.<\/p>\n\n\n\n

In this tutorial, we will look at how this can be achieved.<\/p>\n\n\n\n

Add Helper Columns and Calculate Positive and Negative Values<\/h2>\n\n\n\n

Before we can plot information on a chart, we should ensure that our data is laid out correctly.<\/p>\n\n\n\n

We will use the following steps to arrange our data correctly:<\/p>\n\n\n\n

    \n
  1. First, add a helper column<\/strong> to contain the difference in profit in the two years:<\/li>\n<\/ol>\n\n\n\n
    \"\"<\/figure>\n\n\n\n
      \n
    1. In Cell D3 type in the formula =C3-B3 and then drag down the Fill Handle<\/strong> to copy the formula down the column:<\/li>\n<\/ol>\n\n\n\n
      \"\"<\/figure>\n\n\n\n
        \n
      1. Add another helper column<\/strong> to contain the increase or decrease percentage<\/strong>:<\/li>\n<\/ol>\n\n\n\n
        \"\"<\/figure>\n\n\n\n
          \n
        1. In Cell E3<\/strong> type in the formula =D2\/B2 and drag down the Fill Handle to copy the formula down the column:<\/li>\n<\/ol>\n\n\n\n
          \"\"<\/figure>\n\n\n\n
            \n
          1. Format the range E3:E7<\/strong> as a percentage by clicking Home >> Number >> Percent Style<\/strong>. Alternatively, use the keyboard shortcut Ctrl + Shift + %<\/strong>:<\/li>\n<\/ol>\n\n\n\n
            \"\"<\/figure>\n\n\n\n
              \n
            1. Add other 2 helper columns to contain the positive and negative values <\/strong>to be used in the chart:<\/li>\n<\/ol>\n\n\n\n
              \"\"<\/figure>\n\n\n\n
                \n
              1. To calculate the positive values, select cell F3 <\/strong>and type in the formula =IF(E3>0,E3,NA()) and drag down the Fill Handle to copy the formula down the column:<\/li>\n<\/ol>\n\n\n\n
                \"\"<\/figure>\n\n\n\n
                  \n
                1. To calculate the negative values, select cell G3<\/strong> and type in the formula =IF(E3<0,E3,NA()) and drag down the Fill Handle to copy the formula down the column:<\/li>\n<\/ol>\n\n\n\n
                  \"\"<\/figure>\n\n\n\n
                    \n
                  1. Select the positive and negative values and format them as percentages by clicking Home >> Number >> Percent Style<\/strong>. Alternatively, use the keyboard shortcut Ctrl + Shift + %<\/strong>:<\/li>\n<\/ol>\n\n\n\n
                    \"\"<\/figure>\n\n\n\n

                    Generate the Chart with Positive and Negative Numbers<\/h2>\n\n\n\n

                    We now create the Excel chart with positive and negative numbers by using the following steps:<\/p>\n\n\n\n

                      \n
                    1. Select a blank cell outside the dataset and click Insert >> Charts >> Insert Column or Bar Chart >> Clustered Bar:<\/strong><\/li>\n<\/ol>\n\n\n\n
                      \"\"<\/figure>\n\n\n\n
                        \n
                      1. Right-click on the blank chart and choose Select Data\u2026<\/strong> from the context menu<\/strong> that pops up:<\/li>\n<\/ol>\n\n\n\n
                        \"\"<\/figure>\n\n\n\n
                          \n
                        1. Click the Add<\/strong> button in the Select Data Source<\/strong> dialog box:<\/li>\n<\/ol>\n\n\n\n
                          \"\"<\/figure>\n\n\n\n
                            \n
                          1. In the Series name<\/strong> box in the Edit Series<\/strong> dialog box, choose the Percentage Difference<\/strong> header, and in the Series values<\/strong> box enter the range E3:E7<\/strong> that contains the positive and negative percentages and click OK<\/strong>:<\/li>\n<\/ol>\n\n\n\n
                            \"\"<\/figure>\n\n\n\n
                              \n
                            1. In the Select Source<\/strong> dialog box that comes up again, click the Add<\/strong> button to launch the Edit Series<\/strong> dialog box again. In the Series name<\/strong> box enter the Positive Values header<\/strong> in Cell F2<\/strong> and in the Series values box <\/strong>enter range F3:F7 <\/strong>and click OK<\/strong>:<\/li>\n<\/ol>\n\n\n\n
                              \"\"<\/figure>\n\n\n\n
                                \n
                              1. In the Select Source<\/strong> dialog box that comes up again, click the Add<\/strong> button to launch the Edit Series<\/strong> dialog box again. In the Series name<\/strong> box enter the Negative Values header<\/strong> in Cell G2<\/strong> and in the Series values box enter range G3:G7 <\/strong>and click OK<\/strong>.<\/li>\n\n\n\n
                              2. In the Select Data Source<\/strong> dialog box that comes up, click the Edit<\/strong> button in the Horizontal (Category) Axis Labels<\/strong> list box:<\/li>\n<\/ol>\n\n\n\n
                                \"\"<\/figure>\n\n\n\n
                                  \n
                                1. In the Axis Labels<\/strong> dialog box that pops up, enter the range A3:A7<\/strong> in the Axis label range <\/strong>box and click OK and then click OK again on the Select Data Source<\/strong> dialog box:<\/li>\n<\/ol>\n\n\n\n
                                  \"\"<\/figure>\n\n\n\n
                                  \"\"<\/figure>\n\n\n\n

                                  The chart is displayed:<\/p>\n\n\n\n

                                  \"\"<\/figure>\n\n\n\n
                                    \n
                                  1. Select and delete the blue series<\/strong> which show the increasing and decreasing percentage<\/strong> values so that we remain only with the series that express the positive and negative values<\/strong>:<\/li>\n<\/ol>\n\n\n\n
                                    \"\"<\/figure>\n\n\n\n

                                    Modify and Refine the Chart<\/h2>\n\n\n\n

                                    The following are some of the things we can do to make the chart appear just the way we want it:<\/p>\n\n\n\n

                                      \n
                                    1. Right-click on the Axis Labels<\/strong> and select Format Axis\u2026<\/strong><\/li>\n<\/ol>\n\n\n\n
                                      \"\"<\/figure>\n\n\n\n
                                        \n
                                      1. In the Format Axis<\/strong> pane that pops up, check the Categories in reverse order <\/strong>checkbox and select Low<\/strong> in the Labels Position<\/strong> drop-down list:<\/li>\n<\/ol>\n\n\n\n
                                        \"\"<\/figure>\n\n\n\n

                                        The chart will be displayed as follows with the order of categories reversed and the labels moved away from the axis:<\/p>\n\n\n\n

                                        \"\"<\/figure>\n\n\n\n
                                          \n
                                        1. On the chart elements remove the horizontal or the X-axis<\/strong> by unchecking the checkbox next to Primary Horizontal<\/strong>:<\/li>\n<\/ol>\n\n\n\n
                                          \"\"<\/figure>\n\n\n\n
                                            \n
                                          1. Remove the vertical grid lines by unchecking the checkbox next to Primary Major Vertical<\/strong>:<\/li>\n<\/ol>\n\n\n\n
                                            \"\"<\/figure>\n\n\n\n
                                              \n
                                            1. Right-click on any data series<\/strong> and choose Format Data Series\u2026<\/strong> from the context menu<\/strong> that pops up:<\/li>\n<\/ol>\n\n\n\n
                                              \"\"<\/figure>\n\n\n\n
                                                \n
                                              1. In the Format Data Series<\/strong> pane, adjust the Series Overlap<\/strong> to 0% and the Gap Width<\/strong> to 30% or another percentage that suits your situation.<\/li>\n<\/ol>\n\n\n\n
                                                \"\"<\/figure>\n\n\n\n

                                                The chart now looks as follows:<\/p>\n\n\n\n

                                                \"\"<\/figure>\n\n\n\n
                                                  \n
                                                1. Right-click on the negative series and click Add Data Labels >> Add Data Labels<\/strong>:<\/li>\n<\/ol>\n\n\n\n
                                                  \"\"<\/figure>\n\n\n\n

                                                  The negative percentage labels are displayed next to the negative series as shown below:<\/p>\n\n\n\n

                                                  \"\"<\/figure>\n\n\n\n
                                                    \n
                                                  1. Right-click on the positive values series and select Add Data Labels >> Add Data Labels<\/strong> from the context menu that comes up:<\/li>\n<\/ol>\n\n\n\n
                                                    \"\"<\/figure>\n\n\n\n

                                                    The chart now appears as below:<\/p>\n\n\n\n

                                                    \"\"<\/figure>\n\n\n\n
                                                      \n
                                                    1. Select each of the #N\/A values <\/strong>and delete them so that the chart now looks as below:<\/li>\n<\/ol>\n\n\n\n
                                                      \"\"<\/figure>\n\n\n\n
                                                        \n
                                                      1. Add the horizontal grid lines by clicking Gridlines >> Primary Major Horizontal <\/strong>on the Chart Elements dialog box:<\/li>\n<\/ol>\n\n\n\n
                                                        \"\"<\/figure>\n\n\n\n

                                                        The final Excel chart with positive and negative numbers<\/strong> finally looks like the one below:<\/p>\n\n\n\n

                                                        \"\"<\/figure>\n\n\n\n

                                                        We can use the Chart Elements<\/strong> feature to adjust other chart elements such as adding the chart title, axes titles, legend, series colors, and so on.<\/p>\n\n\n\n

                                                        Conclusion<\/h2>\n\n\n\n

                                                        In this tutorial, we have covered all the steps we need to take to come up with an Excel chart with positive and negative numbers<\/strong>.<\/p>\n\n\n\n

                                                        The first step is to ensure that our data is laid out correctly. This is achieved by adding helper columns to our data set and arranging it in such a way that we have a column that contains the positive values and another that contains the negative values.<\/p>\n\n\n\n

                                                        The next step is to generate the chart we want. We used a clustered bar chart<\/strong> in our tutorial because it is used to compare values across a few categories.<\/p>\n\n\n\n

                                                        The final step is to adjust and modify the chart <\/strong>so that it looks exactly the way we want it.<\/p>\n\n\n\n

                                                        The process of creating an Excel chart with positive and negative numbers<\/strong> can be challenging at first and time-consuming but it becomes easier with practice.<\/p>\n","protected":false},"excerpt":{"rendered":"

                                                        Sometimes you may want to create an Excel chart based on a dataset that has positive and negative numbers. 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based on a dataset that has positive and negative numbers in this step-by-step tutorial.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/officetuts.net\/excel\/examples\/chart-with-positive-and-negative-numbers\/\" \/>\n<meta property=\"article:published_time\" content=\"2022-06-07T14:11:54+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2024-03-26T12:56:34+00:00\" \/>\n<meta property=\"og:image\" content=\"http:\/\/officetuts.net\/excel\/wp-content\/uploads\/sites\/2\/2022\/06\/word-image-1.png\" \/>\n<meta name=\"author\" content=\"Christopher Sirali\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Christopher Sirali\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"12 minutes\" \/>\n<script type=\"application\/ld+json\" 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